Moving your file requires the following steps to ensure your file is secure and you won't lose any data.
  1. Create a backup copy of your file on your old computer.
  2. Copy the backup file to your new computer.
  3. Install QuickBooks Desktop on your new computer.
  4. Restore the backup file on your new computer.
  5. Uninstall QuickBooks Desktop from your old computer.
Moving your company file to another computer does not affect your QuickBooks Desktop license.


  • Rename the company file on the old computer to avoid using the wrong file.
  • If you are using payroll, download the latest tax table after you move your file.
  • It is not recommended to overwrite a company file. It is best to rename it before you restore a copy because overwriting your file with the wrong copy means losing your data.
  • The steps described in this article is for moving files from one computer to another.
  • If you have attached documents, the files will be unavailable until manually moved to the correct location.

Restore custom templates and forms missing from a restored backup

To restore these related files to your restored company file:
  1. On the system where you restored the backup file, search for folder called Restored_CompanyName_Files. Where CompanyName is the name of your company file.
    Note: This folder should be located in the same directory as your restored .qbw file.
  2. Copy the file or files you wish to restore and paste to the appropriate location (see the list below).
    The Restored_[Company Name]_Files folder can contain any of the following files that need to be copied manually:
    File Copy To
    QuickBooks Letters and Templates C:\Program Data\Intuit\QuickBooks [version]\QuickBooks Letter Templates
    Printer Setting (PrintEng.ini, wpr.ini, and QBPrint.qbp) C:\Program Data\Intuit\QuickBooks [version]
    Spell Checker (spell.ini and UserDictionary.tlx) C:\Program Data\Intuit\QuickBooks [version]
    Financial Statement Designer (FSD clients) C:\Program Data\Intuit\Intuit\QuickBooks\Company Files\FSD\Clients
    Note: For Windows7/Vista, the path is C:\Program Data\Intuit\
    Financial Statement Designer (FSD data) C:\Program Data\Intuit\QuickBooks [version]\Components\FSD\Data
    Cash Flow Projector (.cfp) [Company Name].qbw
    Business Planner (.bpw) [Company Name].qbw
    Loan Manager (.lmr) [Company Name].qbw

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