Perform the following if you need to access your QuickBooks Desktop company file from a host or server computer.

 
Before you can access your company file over the network, you are required to:
  • Map Server or Host computer as a network drive to your individual workstations.
    Note: If you are having trouble mapping the network drive using the UNC, try using the IP address of the server. Contact an IT professional if you are not comfortable doing this.
  • Set up computers that will be accessing the files for multi-user mode.
  • Share the folder where the company file is stored.

Install the QuickBooks Database Manager on the remote computer

The QuickBooks Database Server Manager is a utility that allows you to configure the QuickBooks Server for multi-user access.
  1. Download & Install QuickBooks Desktop on the main computer.
  2. From the QuickBooks File menu, select Switch to Multi-user Mode.
  3. Click Yes in the Multi-user hosting setup required window.
    Note: QuickBooks Desktop installs and runs QBDBMgrN.exe as a background service. This service must be running on the computer storing the company file even if QuickBooks Desktop is not open.
  4. Click OK on the Multi-user setup information window.
  5. Add the necessary users by going to Company > Set Up Users and Passwords > Set Up Users > Add User.

Optional: Turn Network Discovery On and Password Protected Sharing Off

The server needs to have Network Discovery turned on and is visible to try opening the file using a UNC path.
In addition, Windows will ask for a network password if Password Protected Sharing is turned on. If this happens, you can either log in using the network password or turn off the feature.
  1. Open Control Panel, choose Network Sharing Center and click Change advanced sharing settings.
  2. Expand the Profile type that you are currently using.
  3. Under Network Discovery, select Turn on network discovery.
  4. Under Password protected sharing, select Turn off password protected sharing.
  5. Click Save changes.

Do this process on Server or Host computer and all the workstations that need to access the file over the network.

Locate then open the company file

  1. From the File menu, select Open or Restore Company.
  2. Browse the location of the company file.
    Example: if your company file is mapped to drive E, look for Company Files Name (E:) in the list.
  3. Select the company file (with file extension .qbw) from the list and click Open.
  4. If prompted, enter your user name and password.
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