The following articles can help you get started if this is your first time to install and use QuickBooks Desktop in a multi-user or network environment. Follow the steps in the order shown below.

Installation and setup

Note: If you are a new QuickBooks user, after installing Create a QuickBooks Desktop company file first before doing step 2.

 

QuickBooks Desktop uses a database file manager to communicate with the company file. Currently, there are two ways to configure multi-user set up for QuickBooks Desktop:

Recommended Mode

The Recommended multi-user set up is having the company file stored on the Host computer.

To turn on Hosting
Important:
Turn on hosting only for the Host computer or where the company file is stored. If you are using a server to host your file, one computer still has to act as a Host. You must NOT turn on hosting for workstations.

  1. From the File menu, select Utilities,.
  2. Click Host Multi-User Access.
  3. Click Yes on the confirmation window.

Alternate Mode

Starting QuickBooks Desktop 2015, there are enhancements made to make the Multi-User set up experience better. These enhancements include disabling Alternate set up Mode. If for any reason, you need to enable this mode, see Multi-User access changes in QuickBooks Desktop 2015 and later.
 
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