When you add a new employee or contractor to your company, we'll automatically file a new report to the state agency on your behalf.

When we file the new hire form with the state, we'll use the employee's first paycheck date rather than the employee's hire or start date. The first paycheck date is the info required by all states (except Colorado).

If the employee or contractor has been separated from the company for 60 days or more, just contact us so we can re-register the employee with the state agency.

Gender

We use Gender for new hire reports that we file with your state agency on your behalf.

Most states require new hire reports when you add an employee to your company. The info does not affect any of your payroll calculations or taxes.

Birth date

Most states require new hire reports when you add an employee to your company, so we use Birth date when we file those reports with the state agency on your behalf.

We also use this info if the employee is enrolled in a 401(k) plan to calculate plan contribution maximums and to determine catch-up amounts. This info does not affect payroll calculations (except for those where date of birth affects 401(k) calculation amounts) or taxes.

 

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