Use this information to ensure compliance with state payroll tax regulations. Find details on tax forms, withholdings, unemployment and other tax, e-file and pay information, general state and agency information, and employer registration.
Tax Forms
Agency Form Detail
Form ID | Tax Code | Form Name | |
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New Hire Report (Filing) | UI | New Hire Report | view |
Send Methods Available in QuickBooks Desktop Payroll
Send Methods Available in QuickBooks Online Payroll
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TX-17 (Filing) | UI | Quarterly Tax and Wage Report | view |
Send Methods Available in QuickBooks Desktop Payroll
Send Methods Available in QuickBooks Online Payroll
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RI-W3 (Filing) | WH | Reconciliation of Personal Income Taxes Withheld by Employer | view |
Send Methods Available in QuickBooks Desktop Payroll
Send Methods Available in QuickBooks Online Payroll
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RI-941M (Filing and Payment) | WH | Rhode Island Withholding Tax Return (Monthly) | view |
Send Methods Available in QuickBooks Desktop Payroll
Send Methods Available in QuickBooks Online Payroll
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RI-941Q (Filing and Payment) | WH | Rhode Island Withholding Tax Return (Quarterly) | view |
Send Methods Available in QuickBooks Desktop Payroll
Send Methods Available in QuickBooks Online Payroll
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RI-941QM (Filing and Payment) | WH | Rhode Island Withholding Tax Return (Quartermonthly) | view |
Send Methods Available in QuickBooks Desktop Payroll
Send Methods Available in QuickBooks Online Payroll
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RI-941D (Filing and Payment) | WH | Rhode Island Withholding Tax Return Daily | view |
Send Methods Available in QuickBooks Desktop Payroll
Send Methods Available in QuickBooks Online Payroll
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State W2 (Filing) | WH | Wage and Tax Statement | view |
Send Methods Available in QuickBooks Desktop Payroll
Send Methods Available in QuickBooks Online Payroll
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Withholdings
Agency contact information
- Effective Date
- 10-14-2015
- Agency Name
- Rhode Island Division of Taxation
- Vendor Payable Name
- State of Rhode Island Division of Taxation
- Mailing Address
- One Capitol Hill
Providence, RI 02908
- Phone Numbers
- General Withholding Tax Information
(401) 574-8829
- Support Email
- Leo.Lebeuf@tax.ri.gov
- Agency Website URL
- http://www.tax.state.ri.us/
Agency Holidays
- Effective Date
- 01-01-2019
- Agency Holidays
- For Federal Holidays refer to Agency IRS, Tax Items WH/SS/Medicare
State Observed Holidays:
Victory Day – August 12 second Monday in August
Agency Account Number Formats (QuickBooks Desktop Payroll only)
- Effective Date
- 01-01-2008
- Account Number Name
- RI Division of Taxation Taxpayer Identification No.
- QuickBooks Employer Account Number Format(s)
- 999999999 or 99-9999999
Agency Withholding Details
- Effective Date
- 01-01-2019
- WH Supported?
- Yes
- Allowance Amount Detail
- $1,000 per exemption claimed, as long as gross annual wages are $227,050.00 or less
- Supplemental Rate Detail
- 5.99% if paid separately from regular wages
W4 Requirements
- Effective Date
- 01-01-2019
- Can Use Federal W4?
- Yes
Agency Tax Payment Details
- Effective Date
- 01-01-2008
- Tax Payment Name
- RI Withholding
Verification Tracking
- Last Verified Date
- 04-23-2018
Tax Payment Frequency Detail
Payment Frequency | Payment Name | |
---|---|---|
Daily | RI Withholding | view |
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Monthly | RI Withholding | view |
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Quarter-Monthly | RI Withholding | view |
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Quarterly | RI Withholding | view |
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Electronic Mandate Requirements
- Effective Date
- 01-01-2010
- Employer Filing Requirements
- W-2: Employers required to file W-2s electronically with the Social Security Administration, and have 25 or more employees in the state of Rhode Island, must file electronically.
- Employer Payment Requirements
- Any person with ten or more employees must pay electronically.
Unemployment Tax
Agency contact information
- Effective Date
- 02-15-2018
- Agency Name
- Rhode Island Division of Taxation, Employer Tax Section
- Vendor Payable Name
- RIET
- Mailing Address
- One Capitol Hill
Providence, RI 02908
- Phone Numbers
- Tax Administration
401-574-8700 (Option 2)
- Support Email
- philip.dambra@tax.ri.gov
- Agency Website URL
- http://www.uitax.ri.gov/
Agency Holidays
- Effective Date
- 01-01-2018
- Agency Holidays
- For Federal Holidays refer to Agency IRS, Tax Items WH/SS/Medicare
State Observed Holidays:
Victory Day – August 12 second Monday in August
Agency Account Number Formats (QuickBooks Desktop Payroll only)
- Effective Date
- 01-01-2004
- Account Number Name
- RI Employer Tax Section Employer Acct No.
- QuickBooks Employer Account Number Format(s)
- 9999999999 or 0009999999
Agency Tax Rate Detail
- Effective Date
- 01-01-2018
- Fixed Dollar Amount
- N/A
- Minimum Rate
- 0.81%
- Maximum Rate
- 9.41%
- New Employer Rate
- 1.46%
Employer Wage Base
- Effective Date
- 01-01-2019
- Wage Base Amount
- $23,600.00
Employee Rates
- Fixed Rate
- N/A
Employee Wage Base
- Wage Base Amount
- N/A
Agency Surcharge Detail
- Effective Date
- 01-01-2019
- Surcharge Name
- RI – UI/JDF Wage Base Increase
- Surcharge Abbreviation
- RI – UI/JDF Wage Base Increase
- Creditable to FUTA
- Yes
- Fixed Rate
- N/A
- Minimum Rate
- N/A
- Maximum Rate
- 12%
- New Employer Rate
- N/A
- Wage Base Amount
- $25,100.00
Verification Tracking
- Last Verified Date
- 12-10-2018
Agency Surcharge Detail
- Effective Date
- 01-01-2019
- Surcharge Name
- Job Development Fund
- Creditable to FUTA
- No
- Fixed Rate
- 0.29%
- Minimum Rate
- N/A
- Maximum Rate
- N/A
- New Employer Rate
- 0.29%
- Wage Base Amount
- $23,600.00
Verification Tracking
- Last Verified Date
- 02-04-2019
Agency Tax Payment Details
- Effective Date
- 01-01-2008
- Tax Payment Name
- RI, UI, SDI, and Job Development Fund
Verification Tracking
- Last Verified Date
- 03-07-2018
Tax Payment Frequency Detail
Payment Frequency | Payment Name | |
---|---|---|
Quarterly | RI, UI, SDI, and Job Development Fund | view |
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Electronic Mandate Requirements
- Effective Date
- 01-01-2009
- Employer Filing Requirements
- UI Filing: Employers with 25 or more employees are required to file electronically.
- Employer Payment Requirements
- Employers with liabilities exceeding $10,000 for any calendar quarter must pay electronically.
Other Taxes
State Disability
Agency contact information
- Effective Date
- 02-15-2018
- Agency Name
- Rhode Island Division of Taxation - Employer Tax Section
- Vendor Payable Name
- RIET
- Mailing Address
- One Capitol Hill
Providence, RI 02908
- Phone Numbers
- Tax Administration
401-574-8700 (Option 2)
- Support Email
- philip.dambra@tax.ri.gov
- Agency Website URL
- http://www.uitax.ri.gov/index.php
Agency Account Number Formats (QuickBooks Desktop Payroll only)
- Effective Date
- 01-01-2008
- Account Number Name
- RI Employer Tax Section Employer Acct No.
- QuickBooks Employer Account Number Format(s)
- 9999999999 or 0009999999
Agency Tax Rate Detail
- Fixed Dollar Amount
- N/A
- Minimum Rate
- N/A
- Maximum Rate
- N/A
- New Employer Rate
- N/A
Employer Wage Base
- Wage Base Amount
- N/A
Employee Rates
- Effective Date
- 01-01-2018
- Fixed Rate
- 1.1%
Employee Wage Base
- Effective Date
- 01-01-2018
- Wage Base Amount
- $71,000.00
Employer Registration
Withholding Tax
- How does the agency prefer the employer to register?
- Online
- Where can I find out more about the agency process for registration?
- https://www.ri.gov/taxation/BAR/
- Is there a registration fee?
- No
- What is the name of the form to use for registration?
- Combined Online Business Registration
- What is the link to the form for registration?
- https://www.ri.gov/taxation/BAR/tools/register.php
- Additional information about the registration for this state.
- For ACH Registration we send form and list to state after customer has received AID.
Unemployment Insurance Tax
- How does the agency prefer the employer to register?
- Online
- Where can I find out more about the agency process for registration?
- https://www.ri.gov/taxation/BAR/
- Is there a registration fee?
- No
- What is the name of the form to use for registration?
- Combined Online Business Registration
- What is the link to the form for registration?
- https://www.ri.gov/taxation/BAR/tools/register.php
- Additional information about the registration for this state.
- For ACH Registration we send form and list to state after customer has received AID.