Occasionally, you may need to void or delete a paycheck from QuickBooks Online Payroll if, for example, you accidentally created a duplicate paycheck for an employee. Common reasons to void, delete or correct mistakes on paychecks
What you should know beforehand
Has the paycheck been deposited yet? Are you trying to delete the most recent paycheck issued to the employee? Things like this may determine what you're able to do a paycheck you've already created for an employee.
Before you remove the paycheck from QuickBooks Online Payroll, check with your bank or the employee to see if it's been cashed or deposited yet. If it has not, you'll be able to delete it. If it has, we'll help you void the payment and recalculate the taxes in QuickBooks Online Payroll, but you'll need to get the net amount from the employee directly.
QuickBooks Online Payroll keeps voided paycheck on your books and displays it in the paycheck list, but zeroes out the balance. Deleted paychecks are permanently removed from your books and do not show up in the paycheck list. Your business and employee taxes will automatically update wage totals and taxes for your next filing.
You can delete or void checks out of order for the current quarter. For example, for the first quarter of the year (Jan-Mar), you can delete checks from January 1st up until the due date of your quarterly forms, which is the last day of April in most cases.
Before you void, delete, or create a replacement paycheck for a prior quarter, consult your accountant or financial advisor for guidance. You may need to amend any federal and state payroll tax forms you've already filed.
QuickBooks Online Payroll automatically recalculates your tax liabilities after a check is deleted or voided. If you've already made a tax payment, you may end up with an overpayment. QuickBooks Online Payroll automatically applies any overpayments toward future liability within the current quarter.
Here's what to do
- In the left navigation bar, click Employees.
- Click Paycheck list under the Run payroll button.
- Select the check you want to void or delete.
- When prompted, select Yes or No. If you're not sure if the paycheck has been cashed or deposited, check with your bank or ask the employee directly.
- Click the I understand that this action cannot be undone. box.
- Click the Void Paycheck or Delete Paycheck button.
If you voided the paycheck, be sure to collect the net amount from the employee.