Set up Microsoft Outlook email in QuickBooks
You can email QuickBooks transactions and reports through Microsoft Outlook. You'll find the settings in QuickBooks preferences.
Note: Are you seeing an error using QuickBooks with Outlook? Is it already setup? Click and find one of our other solutions:
- Outlook is not an option in QuickBooks send forms preferences
- Error: QuickBooks is unable to send your email to Outlook
- Winmail.dat is attached to email instead of a .pdf file when sent from Quickbooks through Outlook
- Emailing an invoice through Outlook gives a popup ad for Intuit QuickBooks Billing Solutions
- Send button is missing when emailing a report or form from QuickBooks
- Microsoft Office Outlook "Invalid Certificate" Error Received Trying To Email Forms
- Receiving a Read Receipt When I Email An Invoice
Set up QuickBooks with Microsoft Outlook
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- If you have the Choose your Email Method message open, click the Setup my email now button.
- (Optional) If you don't have the message open, open preferences by choosing Preferences from the Edit menu.
- Along the left side of the Preferences window, select Send Forms.
- Click the My Preferences tab.
- Select Outlook and click OK.
Note: If you haven't already setup Outlook, you need to do that before using it in QuickBooks.
Create an email profile. For steps, refer to How to create and configure an email profile in Outlook 2010, Outlook 2007, and Outlook 2003.
Important: You will need the following information to set up Outlook 2007 or Outlook 2003 as your email client (you may need to contact your ISP for server information):
- Incoming email server address
- Incoming email server type
- Outgoing email server address
You may also setup other email providers.