NOTE: If you are installing or just starting to use QuickBooks Desktop, this article is not for you. 

There are several valid reasons why we would recommend that you start a new company file.

  •  

  •  

  •  

  •  

  •  

  •  

Notes

  1. While no QuickBooks version has a maximum file size, the different tiers of QuickBooks are optimized for files of a certain size.

  2. Larger QuickBooks company files are prone to more incidents of data damage and performance issues. If you have a very large file, you may want to consider starting a new company file to help avoid any future performance and data damage issues.

  3. When you start a new company file, your historical detail will no longer be in your current file, but it will still be available in your old file. You can export lists, such as customers, vendors, and Chart of Accounts from the old file to the new file, so you will not have to set those up.

  4. Please understand that starting a new company file is a lot of work and it will take a good deal of time. However, starting a new file may also help you avoid future problems and downtime due to performance or data damage issues.

  5. When you decide to create a new company file, in the QuickBooks menu bar, choose File > New Company. QuickBooks opens a wizard that guides you through setting up your new company. You will be able to export lists from your old file and import them into your new file, so you do not need to set up any lists in the wizard.

  6. If you use inventory and need to start a new file, consider taking a physical inventory so that your new file will have correct Quantity on Hand.

Other Articles To Try