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Maximum number of list entries (list limits and custom fields)

Each list in your company data file can contain up to a maximum number of list entries.

Detailed information

 

List name

Max number of entries

(Pro, Premier)

Max number of entries
(Enterprise Solutions)
Chart of accounts

10,000

100,000

Total names: Employees, Customers, 
Vendors, and Other Names combined1

14,500
(Individual limits of each list is 10,500)

>100,0003

Items, including inventory items

(Group items can contain only 20 individual items.)

14,500

>100,0002

Items in an inventory assembly or sub-assembly

100

500

Job types

10,000

10,000

Vendor types

10,000

100,000

Customer types

10,000

100,000

Payroll items

10,000

10,000

Price Levels

100

750

Classes

10,000

100,000

Terms for receivables and payables

10,000

29,000

Payment methods

10,000

10,000

Shipping methods

10,000

10,000

Customer messages

10,000

100,000

Memorized reports

14,500

29,000

Memorized transactions

14,500

50,000

To Do notes

10,000

100,000

Sales Reps

10,000

10,000

Sales Tax Codes

10,000

10,000

Group Items & Sales Tax Group Items 50 50
Advanced Inventory Sites N/A 1,000,000
Advancing Pricing Price Rules N/A 100,000
Contacts No limit No limit
Custom Fields Total 20 45

Item custom fields

5 15

Customers/Vendors/Employees custom fields

154 304

1Simple Start is not available in QuickBooks 2013 and later.

2QuickBooks Enterprise Solutions 13.0 and later versions allow you to add up to one million names (e.g. customers, vendors, employees) and up to one million items (e.g. inventory, non-inventory, and service items). Some performance degradation is likely as your lists approach these size thresholds

3Current QuickBooks users can check the size and or lists of their QuickBooks company file by pressing the F2 key or Ctrl + 2 and look for File Size in the File Information section of the window or List Information section.

4Customers/Vendors/Employees - 15 and 30 totals are a combination of custom fields for customers, vendors and employees.

  • In Pro/Premier, although there is a total of 15 custom fields, you cannot have more than 7 per category. For example, you could only have 7 custom fields for customers, 7 for vendors and 1 for employee.
  • In Enterprise Solutions, although there is a total of 30 customer fields, you cannot have more than 12 per category. For example, you could only have 12 custom fields for customers, 12 for vendors and 6 for employee.

Note: Some of the items in the chart above are not available in earlier versions of QuickBooks. 

 

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