You can email QuickBooks Desktop transactions and reports through Microsoft Windows Mail. You'll find the settings in QuickBooks preferences.
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- If you have the Choose your Email Method message open, click the Setup my email now button.
- (Optional) If you don't have the message open, open preferences by choosing Preferences from the Edit menu.
- Along the left side of the Preferences window, select Send Forms.
- Click the My Preferences tab.
- Select Windows Mail and click OK.
Note: If you haven't already setup Windows Mail, you need to do that before using it in QuickBooks.
Setup Windows Mail:
- Collect the following information, which you will need to set up Windows Mail as your email client (you may need to contact your ISP for server information):
- Incoming email server address
- Incoming email server type
- Outgoing email server address
- Open Windows Mail and choose Tools > Accounts.
- In the Internet Accounts window, click the Add button.
- Click the Next button.
- In the Display name field, enter the name you want to use and click Next.
- In the E-mail address field, enter your email address, and then click Next.
- Click the POP3 drop-down arrow and select your incoming email server type. Then enter the names of your ISP's incoming and outgoing mail servers. (Optional) Select the Outgoing server requires authentication checkbox if your ISP specifies that Secure Socket Layer should be enabled.
- In the Internet Mail Logon window, enter your user name and password.
- In the Congratulations window, click Finish.
You may also setup other email providers.