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CarmineCiofani
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11/22/11 10:13am PST
Viewed by asker 12/06/11 11:36am PST

Year End Inventory problem

QuickBooks Canada : Premier 2012

I want to enter the cost for each item for year end purposes. How can I do that?

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Safari818
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11/22/11 6:49pm PST

An inventory adjustment transaction.

But what's wrong with the costs that are already recorded?  Have you discussed this with your own professional accountant?

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CarmineCiofani
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11/28/11 5:46am PST

The costs are either out dated or non existant. How can quick books keep this information up to date with frequentchanging costs?

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Safari818
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11/28/11 8:03pm PST

QB uses an average-cost method of tracking inventory and COGS.  When you record a new purchase at a new cost, QB automatically recalculates the average cost.  It doesn't matter how often the cost changes.

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CarmineCiofani
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11/29/11 5:18am PST

Any way I can adjust QB to calculate acctual cost for my year end?

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11/29/11 8:58pm PST

I don't understand the question.
QB  ***DOES***  automatically calculate your actual cost, using an average-cost method.

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CarmineCiofani
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11/30/11 10:00am PST

The average price is screwing me up. I need QB to report the current price for my inventory items. Can I change this part of QB that averages out the price through out the year to the current price of the inventory that is in stock? 

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The solution

QB uses only the average-cost method.
Some other software uses some other methods, most often "FIFO". 

When inventory turns over frequently there is little or no difference in the results of any of the common inventory cost methods.

What you say you want sounds like "replacement cost" which is not a commonly accepted method, but FIFO may produce very similar results in most circumstances.  I suggest you discuss your requirements with your own professional accountant.  If this is important you may want to investigate a 3rd-party inventory addition to QB, or investigate other bookkeeping software.

QB  ***CAN***  track your most recent cost, but it will not use this amount for valuation of inventory or COGS.  If you open the profile of an inventory item you will notice a field labelled "Cost" in addition to the average cost.  You can manually enter a value in the Cost field, and there is an option to let QB update this value with each new purchase.  If QB does not currently update the Cost field or ask you whether to update it when you purchase inventory at a new price, it is because you have turned the option "off".  In that case you can turn it back on as follows:
Edit >> Preferences >> General >> My Preferences:
"Bring back all one time messages."
Then, next time you record an inventory purchase at a new price you should be asked whether to let QB "update the cost of this item" - select "Yes" and "Do not ask again", and QB should henceforth automatically update the Cost field.

Perhaps this will help solve your problem.  For example, you might be able to modify an Inventory report to include a column for the Cost field, then export the report to Excel to use this field in calculating new inventory values.

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