When I choose: "File" > "Print Forms" > "1099s/1096..." I get a Warning

 I am seeing the same madness and nobody is bothering responding.....

jfisher - Allstar - Rock Star!!! You spotted my mistake re. properly assigning: Bills for Jane Doe, Administrator - thank you. Good troubleshooting. I've corrected this, all Bills now point to "Other Expenses:Jane Doe, Administrator" - but I still can not print 1099s. 

Taking your advice, I checked the 1099 Summary, using the settings: "All allowed accounts" - and there's no Jane Doe, Administrator?? All other Vendors are showing except Jane Doe, Administrator.

Jane Doe, Administrator does display in the following: "Transaction List by Date", "Transaction List by Vendor", etc. so I know she's in there somewhere - ha ha.

Is the following a possible issue to correct??:  I created an item an the "Item List" incorrectly (named it: "Administrative" and linked it to "Jane Doe, Administrator") and have been trying to delete it unsuccessfully. The Warning: "This item is used in transactions. It cannot be deleted." I checked "Inactive"  - for now. I know I did this in an attempt to troubleshoot the printing 1099s issue and now I'm not sure what I was thinking. This has been a bit confusing so I appreciate your help.

Also, could this a problem?: When I select: "Company" > "Company Settings..." from the QB Menu, the last pulldown box: "Income Tax Form Used:" is set to: "Form 1040 (Sole Proprietor)". Is that the correct setting that would allow the printing of 1099s? 

Thanks, I know the answer is out there . . .

Glad I could help.

As for that Item that you created, then marked inactive, I don't think that is part of your issue. Also your tax form has no bearing on printing 1099s. (But I certainly appreciate your attempts to address any/all possibilities in getting to the bottom of this)

Go back to the 1099 Summary report and in the other dropdown, choose "all Vendors" and see if she appears on the report. I know your first post states that she is clearly marked a 1099 vendor on her Vendor record, but you might doublecheck that, too.

Is it possible that you have TWO Jane Doe, Administrators? One created as an Other Name and you've mistakenly chosen that one on Bills, etc?

jfisher, you are really earning your points with me!

I followed your recommendations to the letter: When choosing "all Vendors" in the "1099 Summary" - she's still MIA and I double, even tripled-checked for duplicate or similar/other names - there's none.

Also re.: The Vendor Information, here's what I have: "Type:" 1099 contractor, "Tax ID:" filled in with correct SS#, and the "Vendor eligible for 1099" is checked.

WOW!, huh?

RememberMoi, which version of QB for Mac are you using—and which release of that version?

 Welcome to the confusion Debi! Thanks for offering your help.

QuickBooks 2009 for Mac

Version V10.0.7 R8

Thanks again!

"Wow" is right!

We have to look at list damage then. Perhaps Jane Doe's vendor record is damaged. 

Do this first: Go to Banking>Write Checks. Click into the 'pay to the order of" field. Then press Cmd+L on your keyboard. When the master names list pops up, go to Edit menu>re-sort list and allow that to run.

Now, go to 1099 report and see if Jane shows up.

If not, here's a last tip:

Make a backup of your file. Create a brand new vendor named just "Jane" and enter all the correct information for her - 1099 detail and all. THEN, on the Vendor list, edit the "real" Jane Doe and change that name to just "Jane". You will receive a warning that says "name in use, want to merge?" Say OK to that. NOW look at 1099 vendor report - is the new Jane there? If that doesn't work, restore your backup to revert back.

Those are my last ideas Rmoi - if that doesn't do it, then you'll have to call tech support (telling them everything we've done) and see if there's just something that I can't "see" from here.

Good luck!

P.S. Have you verified your data lately? (Under the File menu)

Argh, I did not realize that you were using Mac 2009.

Are you certain that payments to Jane were over $600 for the year? If so, do this: go back to your 1099 prefs and set the threshhold to 0. (Zero)

Now does she show on the report and in printing?

This is driving me crazy now too. That item that you created but cannot delete - did you use THAT on the Items tab of Enter Bills? (as opposed to the Expense tab) 

Go look at that item and see if it's linked to the correct expense account - the one you named in 1099 prefs. 

jfisher,

Re. your "re-sort" instructions above - nothing changed - still the same.

Re. the new Vendor merge instructions - nothing changed - still the same.

I had already verified my data a few days ago - did it again just now - the results were fine - no problems there.

Sorry about not providing my QB version until late in this thread - hope it didn't cause you too much trouble.

You're last comment was another issue you spotted that I had done incorrectly. I just corrected it per your instructions. It was why I could not delete the new file "Administrative" that i created. I had "Administrative" mistakenly linked in the Items tab - just as you thought, so I removed the linked "Administrative" and then rechecked everything again to see it that made a difference - and still - no go - I can't print 1099s - and I cannot see what I doing wrong!

You've been terrific - above and beyond!!! I tried to write a Shoutout comment but the Shoutout thread was closed.

I'll restart tomorrow - my brain is a bit fried for now.

Thanks again and have a great evening!

Rmoi, I've given you a lot to try and you've been a trooper.

Did you try changing the threshold in prefs back to 0 (zero)? That's my last trick.

If that doesn't resolve this then I have to recommend that you do call tech support - again, having a pair of "eyes" on this with you might get it resolved quickly....tech support can do a remote assist and see what's going on. Sorry I can't offer further troubleshooting.

Best of luck!

It's fixed!

Here's how: I deleted the "Jane Doe, Administrator" account (and all of the checks) and started fresh with a brand new Vendor named: what else, "Jane Doe, Administrator". Then I started re-recording all of the checks to: "Jane Doe, Administrator" by clicking on "Banking" from the QB Menu, then: "Write Checks". The newly-created "Jane Doe, Administrator" Vendor account was listed in the pulldown menu on each check under: "Pay to the Order of". Woo-hoo!

After all of the checks were re-recorded, I went to "Reports" > "Vendors & Payables" > and selected: "1099 Summary" - and viola!, there she was in all her glory!! Then I went to: "Reports" > "Accountant & Taxes" and selected: "Transaction List by Date" and she was there too!! (I used the "Filter" setting for: "Vendor Type:" "1099 contractor.") Then, I made a quick jump over to: "Company" > "Company Settings..." where I checked "Box 7" with the appropriate data - and the "File" > "Print Forms" > "1099s/1096..." settings were ready for the printer! (The above steps may not be in the exact order - don't remember which came first, etc.)

Whew!

I think in my effort to correct what may have been a minor issue, I ended up making a big mess of my files. Luckily, it wasn't a huge amount of work to re-record the checks.

As for the Support - this was the best Support experience I've ever had!! What a team. Many, many thanks. The fact that you don't have to do this, that you provide your time and expertise to help those of us who need is really commendable!!!!! Thanks again.

 That's great news! So glad it's all okay now.

As for "support" here? Honestly, this isn't support per se. Intuit doesn't monitor the boards in any but the most administrative sense. It's just a bunch of people, mostly other users, who come to the forum to see what help they can offer to other users. That means that your time will come, Remember Moi! ;-) One day you'll be out here and see someone to whom you can offer assistance. Your willingness to troubleshoot/tackle your own issue shows you've got the right stuff.

Best.