Once I receive an expense report from an employee, what is the best way to record the expenses?
I understand I can write a check to a created "Employee A Expense Account" right? Can you walk me through what to do between receiving the report and writing the check?
You don't need a special expense account. Just assign the amounts you pay to the employee to a regular expense account. For instance, if you are going to reimburse the employee for hotel, then assign the amount to the travel/hotel expense account.
I'm thinking that you are wondering what to do with the expense report until you write check. If you are like me, you don't want to enter a bill for this. I just keep mine in a file until pay day and then write employee reimbursement checks to put in with payroll.
I have created an expense reimbursement form with space so I can enter the appropriate QB expense account. Then I divide up the amount owed between the various QB expense accounts.
