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05/24/2012 at 04:51PM PDT
Important Announcement! A planned system-wide upgrade will take place over the Memorial Day Weekend in the US (From Thurs, May 24, 2012 at 6 pm PDT thru Tues, May 29, 2012 at 5 am PDT). This includes QuickBooks, QuickBooks Payroll, Point of Sale, & Salesforce.com. This is only for US based products. This does not affect QuickBooks Online customers! During this time, you can shop, but can’t place orders online, activate products or update account info. We apologize for the inconvenience & thank you for patience while we improve our infrastructure to better serve you. International versions are unaffected. For more info, see our community discussion.
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01/11/10 12:31pm PST

Scheduling tax liabilities and expenses

US Desktop Payroll

Are tax expenses and liabilities assumed by the company the same date as wages? My understanding is that the company should assume/enter into QuickBooks Accrued Wages and Salaries at the end of the work period (weekly, bi-weekly, monthly, etc). I assume accrued paid time off is also assumed at this time as it is based on time, not wages. Is this correct?

The question now is, when does the company assume the tax expenses and liabilities? Payroll services does not provide these figures until mid way through the next week. Do I back date them to the end of the pay period or enter them as a bill on the date we receive them and to be paid a day later?

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01/13/10 10:08am PST

QB is a program designed for small businesses and is technically reporting on the Modified Accrual Basis, not the Full Accrual Basis.  

The modified accrual so that the user can see their regular expenses as they come due even though they haven't been paid yet. It's not supposed to be used for liability payments either such as notes payable. Thus, it's not a full accrual. Payroll also is not accrued and is recorded on the Cash Basis as it's paid.  It does accrue the Payroll Liabilities on the payroll that has already been paid. If you want full accruals, you will have to make journal entries for payroll and pre-paids and then reverse the entries each reporting period manually. In larger companies that file taxes on the full accrual basis, these entries are normally made anyway.
 

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If your business is a cash-basis tax filer, then do not accrue anything. Never backdate anything, either. Date your financial transactions the date they actually occurred. Paychecks are the financial transactions that create liabilities, there is nothing due (taxes) until the paychecks occur, so there is nothing to accrue.

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