revenue, expenditure, and financing cycle questions

Nice list.

1. You can add customers "on the fly" or by typing them in. "On the fly" means create an invoice and enter the customer info in the invoice or say yes when QB asks if you want to set-up the customer. Go to the customer center to add customers in your spare time. If you have an Excel spreadsheet of customers, you can import them. See HELP in the program.

2. Create an invoice or credit memo in the customer center.

3. Receive payments by going to customer|Receive Payments. Make sure that you are using the preference for "Undeposited Funds". It allows you to collect checks and payments and then make a single bank deposit in QB.

4. If you take an order to be fulfilled, create the invoice then pend the invoice. You can now run a report on pending sales. You can also run reports on receivables, sales by customer, sales by item, sales by date and on and on ad nauseum. Check out the lists under Reports.

5. See 4.

6. On the fly when you enter a bill or through the vendor center. See 1.

7. There are no vendor invpoices in QB there are vendor BILLS. Invoices you give to your customers, bills you receive from your vendors.

8. You can pay your vendors by going to Vendors|Pay Bills. Check mark the bills that you want to pay. QB will consolidate multiple bills to the same vendor into a single check or credit card charge. Play with the options in the window to view all bills or only the bills that are due. Also pay attention to the options at the bottom of the window. Will you be paying by check or credit card? On what date?

9. See Reports|Vendors & Payables.

10. See Reports|Accountant|Cash Flow and Report|Vendors & Payables

Shucks, wish I could edit.

11. On the fly or within the Chart of Accounts [ctrl]+A. Use the bottom left hand button to edit or add accounts.

12. Go to Company|Make Journal Entry.

13. Go to Reports|Accountant and Reports|Company & Financial. You should like the ability to carve any financial periods that you want from your data, 1 day, 1 week, 1 month, 1 quarter, 1 year or 17 days, 9 weeks, 4.5 months... very flexible reporting.

14. Go to Reports|Company & Financial. I have 2008 and it does not provide repports for leverage or liquidity or debt service.

Given the questions, I would strongly recommend taking the QB Tour and tutorial included with your software and then come to the forum for tricks, trap and how to do's.