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05/24/2012 at 04:51PM PDT
Important Announcement! A planned system-wide upgrade will take place over the Memorial Day Weekend in the US (From Thurs, May 24, 2012 at 6 pm PDT thru Tues, May 29, 2012 at 5 am PDT). This includes QuickBooks, QuickBooks Payroll, Point of Sale, & Salesforce.com. This is only for US based products. This does not affect QuickBooks Online customers! During this time, you can shop, but can’t place orders online, activate products or update account info. We apologize for the inconvenience & thank you for patience while we improve our infrastructure to better serve you. International versions are unaffected. For more info, see our community discussion.
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jenhorton
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jenhorton
jenhorton
Questions asked: 53
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03/22/11 2:24pm PDT
Viewed by asker 08/22/11 10:36am PDT

Restricting User access to certain areas of QB

US QuickBooks Pro for Windows

I'm really, really reaching with this question.  My gut says no all the way.

Client has two bank accounts - one for the property manager which is an operating account, and the other for the owners which is a general account.  The operating account, of course, is for daily operations of the hotel.  The general account is being used to stream cashflow into the hotel, which is currently operating at a loss.  The owners do not want the property managers to have access to any of the information in the general account.

Client is keeping two sets of books - one operating, one general.  For tax purposes we must combine them.

Ok, Cake.  There's only 20-30 entries in the general account per year so I can use an accountant's copy to get those entries into the operating copy of QB.

Problem - the owners do not want the property manager to know about those few entries, so....

Is there any way to selectively import a period of entries from one QB file to another (I have asked this already of q2q software people) so that we can merge the two files every year?  Otherwise what we end up with in our Cake situation is adding the general account to the operating account BUT NOT returning it to the property manager (so he cannot see it) and we get a cumulative effect from year to year having to re-invent the wheel.

Any ideas ?  (other than Drop the Client, since that is not an option --- drat )

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SteveBradley
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SteveBradley
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04/24/11 5:13pm PDT
The solution

One solution might be keeping the 2 company files separate and combining financials reports for the 2 companies to hand off to their tax preparer. This can be done within QuicKbooks Enterprise Edition but that's an expensive way to go to solve this one issue. Another less costly route would be to use the Report Combiner app from Q2Q:

http://www.q2q.us/combinerover...

 

Steve Bradley
The QB Pro - Bradley Enterprises
TheQBPro@gmail.com
www.QBPro-LA.com
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jenhorton
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08/18/11 10:50am PDT
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Exactly what I suggested... but my "clients" seem to think it is easier if we give the operating books back with only certain entries relating to the business while keeping other certain entries (like their bank accounts) off the operating books.  Why oh Why do our clients think their ways are easy! LoL!

I finally caved with they can just pay more and more each year for me to reinvent the wheel, because this one just can't be fixed the way they want to do it - selectively.  Thanks for the help.  I'm going to have to play around with my Enterprise software... I really don't know much about it because QB Pro handles a good size business.

Aloha

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