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aBTAfGoIyqllvkab8P4pmk

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Certified ProAdvisor

Contributor

01/22/09 2:49pm PST
Viewed by asker 09/19/09 11:51am PDT

Restaurant Chart of Accounts?

Does anyone have a Sample Chart of Accounts for a Restaurant?
I have never worked with a restaurant before, and I realize a simple chart of accounts may work. I was wondering if anyone had worked with a restaurant before and had a chart of accounts, more customized to the needs of a restaurant. I am meeting with the owner tomorrow and will have more detail after that; however, he did mention about payroll, and there are specific issues particular to the restaurant business to be dealt with here.
Any assistance would be appreciated,
Regards,
Martin

Martin Meyer, CPB
B Meyer Bookkeeping Solutions

Solved!

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2 Replies

Contributor

01/22/09 3:52pm PST

Martin,

I have worked for and with several restaurants. In the restaurants I have come across they expressed to me that the following were important:

- Utilities with separate totals water, gas, electricity etc.

- Wages - servers, kitchen, bar separate totals

- Purchases - kitchen vs. bar

- Income - kitchen vs. bar

Most often I get asked about getting a write off for donated food. So be prepared with an answer to that one.

Often the big accounting / QuickBooks issue with restaurants is that daily sales receipt entry summarizing the till(s) for the day. It can be a monster especially if they allow "pay outs" from the till(s).

Best of luck

Suzi

2

New Member

03/13/09 9:41pm PDT

Latest post

The solution

Martin, here is what I've found/used. Hope it helps. Formatting is all balled up probably. Can e-mail you a formatted version if you drop me a line at dickbash@bashlaw.com

Richard Bash

Restaurant Chart of Accounts

Balance Sheet Accounts

ASSETS LIABILITIES

1000 CASH 2000 PAYABLES

1010 Change & Petty Cash 2010 Accounts Payable

1020 Operating Account 2020 Current Portion of Notes Payable

2030 Withholding & FICA Taxes

1100 ACCOUNTS RECEIVABLE 2040 Federal Unemployment Taxes

1110 Customers 2050 State Unemployment Taxes

1120 Employee Loans & Advances 2060 Sales Tax

1130 Other 2070 Liquor Tax

1200 INVENTORY 2100 ACCRUED EXPENSES

1210 Food 2110 Rent

1220 Liquor 2120 Percentage Rent

1230 Beer 2130 Payroll

1240 Wine 2140 Interest

1250 Supplies 2150 Real Estate Taxes

2160 Personal Property Taxes

1300 PREPAID EXPENSES 2170 Vacation

1310 Insurance 2180 Other

1320 Taxes

1330 Licenses 2500 NOTES PAYABLE

2510 Note Payable - Building

1400 PROPERTY & EQUIPMENT 2520 Note Payable - Equipment

1410 Land 2530 Capital Leases

1420 Building

1430 Leasehold Improvements EQUITY

1440 Furniture, Fixtures & Equipment

1450 Automobiles & Trucks 2900 Common Stock

1500 Accumulated Depreciation-Building 2910 Paid in Capital

1510 Accumulated Amortization-Leasehold 2920 Retained Earnings

1520 Accumulated Depreciation-FF&E

1530 Accumulated Depreciation-Autos & Trucks

1600 OTHER ASSETS

1610 Deposits

1620 Pre-opening Expenses

1630 Organizational Costs

1640 Liquor License

Restaurant Chart of Accounts

P&L Accounts

3000 SALES 4500 MARKETING

3010 Food 4510 Selling & Promotion

3020 Liquor 4520 Advertising

3030 Beer 4530 Public Relations

3040 Wine 4540 Research

4545 Complimentary Food & Beverages

4000 COST OF SALES 4550 Discounted Food & Beverages

4001 Food -

4002 Meat 4600 UTILITIES

4003 Seafood 4610 Electrical

4004 Poultry 4620 Gas

4005 Produce 4630 Water

4006 Bakery 4640 Trash Removal

4007 Dairy

4008 Grocery & Dry Goods 4700 GENERAL & ADMINISTRATIVE

4009 Non-alcoholic Beverages 4705 Office Supplies

4020 Liquor 4710 Postage & Delivery

4030 Bar Consumables 4715 Telephone / Communications

4040 Beer 4720 Payroll Processing

4050 Wine 4725 Insurance - General

4060 Paper (QSR) 4730 Dues & Subscriptions

4735 Travel Expenses

4100 SALARIES & WAGES 4740 Credit Card Discounts

4110 Management 4745 Bad Debts

4120 Dining Room 4750 Cash (Over) / Short

4130 Bar 4755 Bank Deposit Services

4140 Kitchen 4760 Bank Charges

4150 Dishroom 4765 Accounting Services

4160 Office 4770 Legal & Professional

4775 Security / Alarm

4200 EMPLOYEE BENEFITS 4780 Training

4210 Payroll Taxes 4785 Miscellaneous

4220 Worker's Compensation Insurance

4230 Group Insurance 4800 REPAIRS & MAINTENANCE

4240 Management Meals 4810 Maintenance Contracts

4250 Employee Meals 4820 R&M - Equipment

4260 Awards & Prizes 4830 R&M - Building

4270 Employee Parties & Sports Activities 4840 Grounds Maintenance

4280 Medical Expenses 4850 Parking Lot

4300 DIRECT OPERATING EXPENSES 5000 OCCUPANCY COSTS

4305 Auto & Truck Expense 5010 Rent

4310 Uniforms 5020 Equipment Rental

4315 Laundry & Dry Cleaning 5030 Real Estate Taxes

4320 Linen 5040 Personal Property Taxes

4325 Tableware 5050 Insurance-Property & Casualty

4330 Silverware 5060 Other Municipal Taxes

4335 Kitchen Utensils

4340 Paper Supplies 6000 DEPRECIATION & AMORTIZATION

4345 Bar Supplies 6010 Buildings

4350 Restaurant Supplies 6020 Furniture, Fixtures & Equipment

4355 Cleaning Supplies 6030 Amortization of Leasehold Improvements

4360 Contract Cleaning

4365 Menu & Wine List 7000 OTHER (INCOME) EXPENSE

4370 Pest Control 7010 Vending Commissions

4375 Flowers & Decorations 7020 Telephone Commissions

4380 Licenses & Permits 7030 Waste Sales

4385 Banquet & Event Expenses 7040 Interest Expense

4390 Other Operating Expenses 7050 Officers Salaries & Expenses

7060 Corporate Office Expenses

4400 MUSIC & ENTERTAINMENT 8000 INCOME TAXES

4410 Musicians & Entertainers 8010 Federal Income Tax

4420 Cable TV/Wire Services 8020 State Income Tax

4430 Royalties to ASCAP, BMI

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