I have POS Pro 7.0. On the Receiving Voucher under Billing Information the is an Already Paid check box. If I check that box for vendors I pay with my Amex what will that look like in QuickBooks when I sync up??
The inventory asset account will be increased and an accounts payable will be created. Because the transaction type is item receipt and not bill, the item receipt needs to be converted to a bill using enter bill for received items.
The bill would then be cleared by payment method = credit card.
This question best posted to the POS forum.
Richard
I know this is the wrong forum but I wanted to ask. I have a receipt that has 3 items on it that was paid for by our debit card. One item I put into inventory (thru POS) and the other 2 are shop supplies. I now have a AP for the item that I entered into inventory. How do I take care of this? I wanted to go into QB and pay the bill with the debit card but there is nothing under "pay bill". I guess I need to enter the bill first. Then I can pay the bill. But what about the other items on the receipt? How do I add them to the bill if they are non inventory item? I just need to expense them to "shop supplies".
I hope this made sense.
If I understand your situation, you have an item receipt that needs to be converted to a bill. Then you can clear the bill.
The shop supplies would not be received in POS, since they are not inventory. The shop supplies can be entered in QB using an inventory part item or using the expense tab at write checks.
Richard
I think I got it. I received the inventory item into POS then went to QB and went to write checks and checked that item to be included on the check then expensed the other to items on the same check so the total was correct. thanks
You can't use write checks because it'll leave the item receipts open and duplicate the inventory valuation.
As Richard said (twice) you need to use enter bills for received items (Vendors > Enter Bill for Received Items). Add the non-inventory expenses to the bill and then pay it.
When I went into write checks a message came up saying that I had open item receipts for this vendor and if I wanted to use them. I said yes then picked the item receipt that I was paying for then added the supplies to the expense tabs and paid. the item receipt is closed and inventory is not duplicated, it's not there at all. So I am not sure what happened there but I don't think it has anything to do with how I paid it. I thought if you added a new item to POS and did a financial exchange then the item was added to QB? I looked and the item receipt debited my Inv. Asset account and Credited AP. I paid the bill then that Credited the bank and debited AP. Nothing with inventory valuation. SOOOO. What does this mean.
