Printing 1099 & W-2

Janpwa,

You must either buy the 1099's or go to the federal buiding and pick them up. 

You still do not need to buy W-2's but you must have them on perforated paper(3 or 4 part).

If this resolves your issue, please click the SOLVE button.

Here is a detailed article for your reference:

Printing Forms W-2 on blank paper
W2
You may print government accepted black and white laser W-2 Copy A and W-3 forms on plain paper (there is no need to buy pre-printed red W-2 Copy A or W-3 forms). The IRS requires the use of perforated paper for any Employee Copy W-2 that is printed on plain paper. You must print these blank paper W-2 forms using black ink. Blank perforated paper provides a professional look and guarantees that forms are easily separable by your employees. Perforated paper works with matching envelopes, making it easy to mail employee copies.

Important information

The SSA (Social Security Administration) approves Intuit's W-2 (Copy A) and W-3 each year in accordance with IRS Publication 1141, General Rules and Specifications for Substitute Forms W-2 and W-3. A copy of the approval notice for the form currently supported in the product is available at: http://www.quickbooks.com/supp.... Only W-2 (Copy A) and W-3 need to be approved by the SSA. Employee and employer copies do not require approval.

QuickBooks' "Blank Paper" form conforms to SSA and IRS standards of a "laser-printed form" if printed on an ink jet or laser printer supported by your version of Microsoft Windows. In accordance with the requirements in IRS Publication 1141, you must print this form using black ink on 8.5" x 11" white paper. To avoid processing delays caused by scanning malfunctions, we recommend paper that is 18-lb. weight or higher.

The W-2 (Copy A) includes the word "Void" on the top of the form. As detailed in IRS Publication 1141, we do not print a checkbox in the "Void" area of Form W-2 (Copy A). The SSA electronically scans submitted forms, and any markings in this area will void the form. If you want to void a printed W-2 Form (Copy A), place an X to the right of the word "Void" on the form.

Printing W-2 forms on blank paper:

Open the Payroll Tax Form window.

Open the Payroll Tax Form window
Keep all employees selected, or click UnMark All, then select the employees whose W-2 forms you want to print.

Review each Form W-2.

Click Print forms.

Select Blank / Perforated paper, choose the items you want to print, and click Print.

Remember:Print a W-3 form to summarize the W-2 forms.

If you are filing Forms W-2 and W-3 electronically with the Social Security Administration, do not mail Copy A.

If Boxes 12 or 14 contain more than 4 lines, a second form prints the overflow information. (The additional form displays only the name, address, and overflow information.)

Before you begin printing, make sure you have enough paper in your printer to complete the job. Printing occurs without pausing.