Theresa, one of our vendors receives their monthly payment by drawing their payment directly from our operating account How do I post this since it's not paid by check, cash or credit card. We do not use online banking services either.
Hi Dottie945!
Even though you aren't actually "cutting" a check to your vendor, you still want to record the payment as a "check" in QuickBooks. QuickBooks calls everything a "check," but basically it's just a payment recorded in your bank account register.
If you use the "Enter Bills/Pay Bills" function in QuickBooks, then you can use this same function for this particular vendor: Enter the bill amount you receive from the vendor, then when the vendor draws payment from your account, click "Pay Bills" and enter the amount paid. QuickBooks always tries to assign a check number to things, but you can easily remove this check number and either leave that area blank or add something like "AUTO" to reflect how the payment was made.
If you do not use the "Enter Bills/Pay Bills" function, then you can do a "Write Check" for the payment and just remove the check number that will automatically populate.
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