I am planning to make employee payroll tax payments using my credit card (through Official Payments Corporation). I have previously made these payments by check; now I can't figure out how to "Pay Payroll Liabilities" via an account other than a "Bank Account." Am I missing something, or are credit card accounts unsupported under this feature?
QB doesn't offer this method directly, but you can do it indirectly.
To do this, first create a liability payment using pay liabilities and pick a bank account. Select the option to review your payment after it is created.
When the check displays enter something like "CC? for the check number.
Switch to the expenses tab on the check detail area, and enter the amount of the check as a negative number and then enter your credit card account.
You may want to setup a special "slush" bank account for this, but you don't really need to.
Please mark your question solved if this answers your question.
Tim Teichman - Intuit Product Manager
Thanks. That was, in fact, the exact solution that I was able to figure out. I had hoped for a less roundabout method, but this does seem to work, and there isn't really much of a downside.
Thanks again, for confirming that this is the way to do it.
I also had trouble with the answer given here. So what I did was not elegant but I think it works. I did the check from the Pay Liabilites just as if I was going to write a check. And then I made a deposit showing the amount(s) from the credit card(s) in the correct amount. This way the checking account will be correct and the amoun(s) charged to the credit card(s) will already be reflected in the correct account. Any service charges can be added to the correct credit card account when the bill comes in.
I guess the previous discussion didn't cover how to handle the "convenience fee."
The tax amount will show up in the "Payroll Liabilities" tab. Then you click on the "Expenses" tab and enter TWO figures. One is the total amount of the charge, which includes both the taxes and the "convenience fee," as a NEGATIVE number. You also enter the "convenience fee" in that tab, as a POSITIVE number. (Create an expense category called "convenience fees.") This results in correct balances immediately. It's all a wash for the checking account: It will be listed in the check register, but with no dollar amount.
Example:
Payroll liabilities (right tab):
(itemized categories totalling:) $1,000
Expenses (left tab):
Convenience fees $24.90
American Express -$1024.90
Net change to Bank Account: $0
Net charge to credit card: $1024.90
(Of course, the way you describe works, too!)
