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04/19/2013 at 09:23AM PDT
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Kevin11
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05/03/09 6:41pm PDT
Viewed by asker 05/11/09 11:23am PDT

Partial pay invoice one, rebill and track balance on differrent invoice number

US QuickBooks Pro for Windows

How do you enter a partial payment on an invoice and rebill for the balance using a new invoice number and keep track of outstanding balances? For my independent contractor work as an occupational therapist one of my agencies gives me partial payment for an invoice that had billing errors and expects a new invoice with a new invoice number for any corrections that need to be resubmitted with the balance due for that invoice. I'm having trouble keeping track of all the outstanding invoices.

Thanks in advance,

Kevin

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Michelle Long CPA
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05/04/09 6:26am PDT

You can enter partial payments as they are received. Then, you can create a statement to show the original invoice amount, payments received and the remaining balance.

PLEASE mark this answer as solved or post additional questions. Thanks so much!!!

Michelle L. Long, CPA, MBA

Author of the book "Successful QuickBooks Consulting: The Comprehensive Guide to Starting and Growing a QuickBooks Consulting Business"

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05/05/09 8:09pm PDT

Michelle,

Thanks for the quick reply. In creating a statement which reflects the partial payment, can an invoice with a new invoice number be generated from the statement reflecting the balance due?

The changing invoice numbers for the balance due is what is thowing me off.

Kevin

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The solution

No--you enter an invoice for the services/therapy sessions throughout the month. You receive payments and apply them to invoices as appropriate. The Statement shows a record of all activity for the customer during a certain period of time and the ending balance.

You can test it/play with it in a sample file. Go to File>Close Company. then you can click on the 'Open a Sample Company File'. Test it out to see how it works. You can get back into your data file by going to File>Open Previous company.

PLEASE mark this answer as solved or post additional questions. Thanks so much!!!

Michelle L. Long, CPA, MBA

Author of the book "Successful QuickBooks Consulting: The Comprehensive Guide to Starting and Growing a QuickBooks Consulting Business"

National Trainer for Intuit Trainer/Writer Network

Advanced Certified QuickBooks ProAdvisor

http://community.intuit.com/me...

Author of the books 'Successful QuickBooks Consulting' http://amzn.to/lJqmb8 and
'How to Start a Home-Based Bookkeeping Business' http://amzn.to/jNk9Bg
www.LongforSuccess.com - my blog, resources, webinars & more

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