Need hlp. Manual payroll + payroll company: double debit in bank account
I'd appreciate any help.
I use a payroll company, but I'm tracking it in Quickbook by doing manual data input of the paychecks (manual payroll->payroll setup wizard).
The main issue is that the paychecks I enter after the fact do appear on my bank account as debits (money paid out). I already have the money paid out each time through a big lump sum of direct withdrawal from my payroll company for all my employees together.
That's making my bank account balance all wrong in Quickbooks...
What would be the recommendations from the experts here? (besides moving to Quickbooks payroll, but I plan to do that alread starting on January 1st 2010 to start "clean")
Ideally I'd like the fake historical checks to be taken not from my bank account in Quickbooks but from the payroll vendor company.
Bank would be like
electronic transfer to payroll company (debit) 16,000
electronic transfer to payroll company (debit) 20 (payroll fee)
The payroll company account would see a credit of 16,000
and then the debits of the various payroll elements (net salary, taxes...)
something like that.
Am I way out? Should I just pay my accountant to help me enter the data in quickbooks in a way that will work fine when we want to close the books?