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04/19/2013 at 09:23AM PDT
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RaymondB
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12/28/10 9:30am PST
Viewed by asker 01/06/11 9:53am PST

Mapping 1099 Accounts in Preferences

US QuickBooks Premier : 2009: Contractor

 

I want to reconfigure my chart of accounts, but QuickBooks provides an error message

indicating that the account cannot be changed because it is mapped as a 1099 expense

account.   Has anyone encountered this before and solved this issue?  Given that we could

have a lot of different vendors being coded to a lot of different expense accounts,  do you have

to map every single account as a "1099 account" in the preferences section?  Can't

you just indicate that the vendor is a 1099 vendor when setting up the vendor and QuickBooks

will print a 1099 for that person at the end of the year?  Thanks for your assistance.

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queenvilla
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queenvilla
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12/28/10 11:04pm PST
The solution

Its not an error message. Just like you cant change a payment without deleting it from a deposit you cannot change an expense account that is mapped to a 1099 box.

You select the vendor as eligible for a 1099, but you must also map the expense accounts to the 1099. The reason why this cannot be handled at the vendor window as you asked is because there are several types of 1099's and the information gathered is reported in different boxes based on specific guidelines. That in mind, you must indicate a vendor is eligible for a 1099 and map the expense accounts pertaining to outside vendors. 

To change an account that has been mapped to a 1099, make a list of the accounts you need to change/edit, then go to Edit>Preferences>Tax: 1099>Company Preferences> Box 7: Nonemployee Compensation (I am assuming this is where your accounts are mapped), select "multiple" and remove the check mark from the expense accounts on your list.

After you change the accounts, then go through the steps to map those to Box 7.

As a side note, make sure you are getting completed W-9s for these vendors and keeping them on file.

Please mark this post SOLVED if I answered your question : )

 

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01/19/11 7:26am PST

Queenvilla... do loan interest payments to investors go in Box7?  Also, I have a deposit for our office lease categorized under out "Deposits" account and showing up in the Uncategorized colulmn for the 1099, is this the correct box for this type of payment?  Thank you for your help!!

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For interest payments that is a 1099 INT and QuickBooks cannot prepare that, it only prepares/tracks 1099 Misc.

The deposit would not be part of the payments on the 1099, unless it is applied to rents.

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  • 1099
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