How to VOID a purchase order

Hi qbuser576,
A purchase order is a 'non-posting' transaction.  In other words, it doesn't affect any accounts.  Therefore, there is nothing to void.  If you want to, you could put a message to yourself in the vendor message box.
I hope this answers your question.   Steve

What I would really like to do (ok, yeah, I know, likely not gonna be in QB), is to have a check box for cancel (instead of close or void) a PO and have the watermark cancel across the PO so I can ship to the vendor or email to the vendor clearly indicating a cancel... I can find nothing in qb to do this so I suspect there simply isn't anything??

Hi anabolicxtreme,
Do you mean like this...?

All I did was create a .jpg image and use it as a company logo.  What I recommend is to setup a custom PO that uses this logo and when you want to print the PO to send to the vendor, just change the PO template.
*NOTE*  This does NOT void the PO, but should give the graphical representation I think you're looking for...Steve

I voided a PO and when I went back to it it said PAID across the top. Why would it do that? I know that I clicked on VOID a PO.

I would like the PO to show that it has been canceled and not show as an outstanding PO. I know I can note it on the inv#. But when I am going through the Reports I don't want to see it as outstanding....I just need so tips on this! Thanks in advance!

Hi chefmomof3,
I can appreciate that you would not want to see PO's in your reports that have since been cancelled.  However, QuickBooks doesn't have a way to 'cancel' a PO.  A PO is a non-posting transaction.  In other words, it doesn't affect any accounts unless and until it is converted to a bill.  If the purchase order was cancelled, but you still want to keep a record of its creation, just place a check mark in the 'closed' box at the bottom of the form.  If you don't need to keep a record of the PO, simply delete it.
I hope this answers your question...Steve

Sorry, I never saw your reply but yes.. How do I put the void on the PO.. did you do this with a custom template or ?? I would like to mark the PO void and send it to the vendor

Hello,
I am trying to close out some old purchase orders from 2006 but I keep getting an error that says "you cannot perform this action because this transaction date is before the closing date" Is there any part of quick books that is user friendly? I've worked with several different softwares and quickbooks has got to be the most un-user friendly program I have ever worked with.

Thanks. I just want to ask you if that affect inventory in any way. I understand that when you receive the order, the items will go to inventory. Because you are "closing" the order, you are nod automatically saying that you "received" it, correct?

Thanks,

Armando

You have to do more than just close a purchase order to affect the book?s balances

A purchase order is a non-posting document. Creating and closing POs have no affect on account balances. Richard