How to use the Billable Check in Timesheets and Vendor Billing?
I work for an electrical contractor that invoices work by Time and Materials and also based on Contract Pricing. We use QuickBooks Enhanced Payroll and I use Timesheets for entering employees hours worked. Most of our materials are purchased from our vendors for each specific job and we do not have inventory items. I am attempting to invoice our contract jobs from estimates and T & M jobs using the Invoice from Time & Costs. I have service items set-up for labor and non-inventory items set-up for materials used on the jobs. They appear to work very well. The problem I am having is using the billable check on Timesheets and Vendor Bills. I attempt to use the checkmark on Time and Materials jobs and not use it when it is a job that has a contract price based on an estimate. We are currently using a "T" or "C" suffix on the end of each job name to identify the type of invoicing for the job. Unfortunately, it is just too easy to go past the checkmark box when entering the employees time or when you are entering a batch of invoices for a Time & Materials Job. The easiest solution seems to be able to create a warning that would be linked to all T & M Jobs that would come up if you forget to check the box. Unfortunately, that does not seem to exist. The other solution seems to check everything as billable whether it is a T & M Job or a Contract Job. First, what kind of problem does that create, and second, at some point, will I need to go back and remove the billable info from the estimates after those jobs are invoiced? Is there some other solution I'm missing?
