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05/24/2012 at 04:51PM PDT
Important Announcement! A planned system-wide upgrade will take place over the Memorial Day Weekend in the US (From Thurs, May 24, 2012 at 6 pm PDT thru Tues, May 29, 2012 at 5 am PDT). This includes QuickBooks, QuickBooks Payroll, Point of Sale, & Salesforce.com. This is only for US based products. This does not affect QuickBooks Online customers! During this time, you can shop, but can’t place orders online, activate products or update account info. We apologize for the inconvenience & thank you for patience while we improve our infrastructure to better serve you. International versions are unaffected. For more info, see our community discussion.
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cburf
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cburf
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12/16/11 11:23am PST
Viewed by asker 01/25/12 3:20pm PST

How to track revenue and expense of small "projects"?

US QuickBooks Premier : 2012: Accountant

I am the treasurer for a Boy Scout troop. We want to track revenue and expense (and run reports)  for each activity we do;  i.e. camp out, swimming pool rental etc. What is a good way to do this in QuickBooks. We do a minimum of 2 activities per month. These are very small projects but we need to know that we are covering costs.

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12/16/11 11:26am PST

 Create class and you can post all expenses in that class

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12/16/11 11:55am PST

Yes. That could work. Every year we would add at least 24 classes; which seems like a lot to manage. I was hoping there might be another way.

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12/17/11 1:07pm PST

Try setting the activities as Jobs [use the Troop as the Customer] then selecting the Job for each Line Item in your Transactions.

Will

 

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Thanks for your response. The customer is the scout; they make a payment & that is the "revenue" for each activity.

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