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Home   Help with Intuit Products   Intuit Payroll   QuickBooks Payroll (Desktop)  
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KLHG
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KLHG
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12/27/11 2:00pm PST
Viewed by asker 01/03/12 12:25pm PST

How to set up this payroll item?

US QuickBooks Premier : 2012: Standard

I need to set up a payroll item that is a deduction for a 401 (a) retirement plan contribution. It needs to report in box 14 on the W2, come out after FICA, but before State and Federal Withholding taxes.  How do I set this up?  Also, when choosing the taxes that are affected by the payroll item, if the tax is checked, does that mean the deduction will come up before those taxes are applied?  Or after?  I've been told both ways by the Intuit people. 

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12/27/11 9:15pm PST

This article should help you:
http://payroll.intuit.com/support/kb/1000706.html

It can be confusing. But when you set up the payroll item, select tax tracking of "401K". That will automatically set the tax options correctly. Don't change them.

I  hope this helps. Let us know by clicking on the "This Solved my Question" button or posting back with more information.
Thanks.





 

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KLHG
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12/28/11 7:22am PST

The issue with selecting 401(k) is that the retirement contributions will then be reported in box 12 on the W-2s.  The instructions for the W-2s state that required employee contributions cannot be reported in this box, but may be reported in box 14.

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12/28/11 7:31am PST

I apologize. I did misread your question and answered for a 401(k).
You asked about a 401(a).
If you select the tax tracking type "Other", then the payroll item will be reported in Box 14.

I hope this helps. Let us know by clicking the "This Solved My Question" button or post back with more information.
Thanks.


 

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KLHG
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12/28/11 11:15am PST

I did try that already.  The problem is that when I get to the taxes selection screen, it won't allow me to check Federal withholding.  It does allow me to check State withholding however.  So in the end, I was unable to use this option, as I need these deductions to be exempt from both Federal and State withholding.  We tried to over-ride this on their end, but it didn't work.  I ended up just using the "none" tax tracking type, as it allowed me to select both types of taxes.  It doesn't report the contributions in box 14 however.   I would have preferred to report the contributions in box 14 of the W2, but according to the instructions, it is an option, not a requirement.  And there just isn't an option offered in QuickBooks to make the deduction pre-tax and report in box 14.  This needs to be updated on their end.

I did get clarification to my other question and this is an important one for everyone out there.  When selecting taxes for a payroll item, if it is a deduction you are setting up, the taxes you check off indicate that the deduction is exempt from those taxes (ie:  pretax).  If you are setting up a compensation item, then the taxes you check will be applied to that compensation.  So it is the opposite, depending on whether you are setting up a deduction or compensation item.  Many Intuit advisors/customer support members I spoke to advised me incorrectly with this.  I did report it to them and asked that this issue be escalated to their trainers.

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12/29/11 4:37am PST

I am using QB Pro 2011 and have an Enhanced Payroll subscription.
I can select "Other" for the tax tracking type and also select "Federal Withholding" on the taxes screen (meaning that the deduction is not subject to Federal income tax withholding).
There is a warning that says that "Federal Withholding is usually not checked", but if you click the "Yes" button it will accept the change you made.
Is that not what you are experiencing?

 

I hope this helps. Let us know by clicking on the "This Solved my Question" button or posting back with more information.
Thanks.

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I have 2012 Premier.  It won't let me check Federal withholding taxes.  It overrides it and unchecks it.  It will allow me to check State withholdin taxes, but I do get the warning for that one.  Interesting that 2011 allows you to check Federal.

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12/29/11 9:10am PST

I just tried this in QB Ppro 2012 and it works fine. I can check mark the Federal Withholding item on the Tax screen.
I am not sure why you are having the problem.
Is the item you created to make this deduction a "Deduction" in the "Type" column of your payroll item list?.

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Yes, it's a deduction.  So it seems that the QB Premier product is having the issue.  You can select Federal Withholding in both 2011 and 2012 Pro, but I can't select it in Premier.  Who should I report this issue to?  Intuit should send out an update to correct this feature.

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