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ladigotom
ladigotom
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ladigotom
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05/06/10 6:42pm PDT
Viewed by asker 09/24/10 10:19am PDT

How to correct entries in A/P Detail that should not be there

US QuickBooks Pro for Windows : 2009

I have an error on accounts payable detail report. The bill and the payment both show on the report and one as a credit, one as a debit? 

On the >90 section I have two line items as follow:

Bill Pmt -Check  01/17/2009   1697  A T & T                                       -46.89

Bill                         01/17/2009              A T & T         01/17/2009            46.89

 

I also show one entry as follows:

Bill Pmt -Check      06/17/2009    1717     CNA                                      -100.00

                                                                                                                 ____________

Total > 90                                                                                                     -100.00

                                                                                                                 ============

  Does anyone have an idea how the error was created, and/or how to correct it?                                                                                           -

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Robert Wesolowski
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Robert Wesolowski
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05/10/10 11:14am PDT
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You need to link the payment to the bill. You can either edit the "Bill Payment - Check" to the proper invoice or you can match the check to the invoice in "Pay Vendors" by marking the bill to be paid and applying the discount/credit.

I think the bill for CNA was deleted...

Saypoint1 suggested this fix:

My AP aging report contained several negative balances from prior year even though the bills had been entered and the payments made through the bill pay window. I finally figured out that you can go to the vendor center, select the vendor with the problem negative balance, and find the negative amount in the vendor's list of transactions. Click on the "bill payment" to open the original payment, uncheck the bill you selected to be paid, and then check it again and save the transaction.

You may get a message saying the transaction is more than 90 days old, if it is that old, just accept it. You should find the payment is now applied to the bill correctly and your aging report should be correct.

If this answer resolves your issue, then please mark "Solved". They don't have an "Amused" button yet...

Bob Wesolowski
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