How do I post a returned donation?

Would you explain a little better....?   Someone made a donation to your non-profit...?  How was it returned and why...?

Create a Credit Memo for the donor name and use the same item that you used for the donation in the first place. Let QB generate the refund check from the credit memo.

the way i have done it is by ""like creating a check"" but it is to debit that amount from your bank balance....and post it to the account you originally enetered de donation in.....

Natty, you do not want to do this with a journal entry, nor bypassing a Customer Transaction. The donor info is not tracked if you bypass Customer Forms (credit memo) and Item (donation item).

Using a check is a refund of funds, but has nothing to do with the organization's donor functions and reporting.

Anything to do with donor names must be done using a donor transaction. Credit Memo and a refund linked from it is the correct answer for the donor reporting to be affected by this reversal.

The Credit Memo gives you the name of the donor, and the Item you use will post the "reversal" of the donation, as a refund. Then, because Credit Memos are AR, you let QB issue a refund check from the credit memo.

This way, the data is the opposite of the original donation.

And when there is a bounced check, from a Sales Receipt (donation form), the "refund check" that is created from the Credit Memo as a refund isn't really printed and given to anyone. It becomes the "NSF" check entry into your Bank register that offsets the portion of a deposit that never clears due to NSF check given to you.

By doing this, you have a Transactions that relates to Name and Item and all the accounting and reporting is correct and reflects the "reversed donation" situation.