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Home   Help with Intuit Products   Quickbooks Tasks   Journal Entries & Accounting Tasks  
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04/19/2013 at 09:23AM PDT
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WalcottWhiz
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WalcottWhiz
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11/23/10 7:19pm PST
Viewed by asker 12/06/10 1:51pm PST

How do I make Adjusting Journal Entries in 2009 Pro?

QBs 2009 Pro does not allow me to run an Adjusting Journal Entries report. QBs support says I need Premium to do that. Yet my CPA needs me to make Adjusting Journal entries to tie out the beginning 2009 balances . What's the best way to do that in 2009 Pro?

It doesn't feel right when I make the entries under the Company | Make General Journal Entries, because I keep getting the error that this entry is more than 90 days old because the date I've put in is 12/31/2009. How can I do this the right way?

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queenvilla
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11/23/10 10:26pm PST

Great questions, but your on the right track.

Going to Company>Make General Journal Entries is the correct way to make these entries. 

You are getting the message that the entry is more than 90 days old...because it is. Its a legitimate warning to help users not enter in a previous period in error, but your CPA has asked you to make the entries so you know its ok. You will continue to get the message while you make the AJE with the date of 12/31/09.

The AJE Report is just that, a report, it does not drive the actual entering of the journal entries. If you send an Accountant's copy to your CPA they will be able to pull the AJE Report from your books if they need it. 

Please mark this post SOLVED if I answered your questions : )

Please mark this post SOLVED, if your question has been answered. If you have more questions, details or clarification please feel free to post it!
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WalcottWhiz
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11/24/10 4:58am PST

Thank you for this. I now get Transaction split lines to accounts payable must include a vendor on that split line. Does that mean every debit entry needs something in the Name column, or is it the credit entry?

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queenvilla
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11/24/10 7:01am PST

For A/P or A/R entries you have to include a vendor or customer name in the NAME column only on the line that you enter the account as AP or AR.

If you think about it, it makes sense. If you just enter  AP and no vendor name, QuickBooks doesnt know which vendor to apply the credit to and that is a must, since individual charges from vendors make up the AP balance.

Also, after you enter a journal entry to AR or AP you need an additional step to complete the process of applying the credit or debit you created. Go to Pay bills to apply any AP credits or debits and Receive Payments for AR.

Just an FYI - you can only enter one AR or AP account in a journal entry. So, for example if you have 6 AP (or AR) accounts you need to adjust, you will need to make 6 separate journal entries.

Please mark this post SOLVED if you question has been answered : )

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WalcottWhiz
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11/26/10 10:59am PST

I appreciate your input, thank you. In past version of QBs, I was able to go into one screen, post all of the adjusting journal entries at one time (instead of doing them one at at time). This is very confusing. My CPA is telling me NOT to post these to an actual vendor, because he doesn't want to adjust any P&L accounts, only balance sheet accounts. This is because these adjustments (there are 14 of them) includes the Retained Earnings account (which is taking the place of the P&L accounts) So he advises me to put in dummy placeholder name instead of an actual vendor name. My business is a S Corporation. How do I accomplish this?  TIA.

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queenvilla
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The solution

WalcottWhiz,

Let me respond to your statements in order:

First, you can create a journal entry with a zillion lines/entries - that hasn't changed. However, you can only have one A/R or A/P  entry in a journal entry. 

You can put in a "dummy" name for the A/R or A/P entry your CPA wants made. Call the vendor or customer CPA Correction. But now this "dummy" vendor will have a credit or debit balance. I would check with your CPA on how he plans to clear that balance.

Other than that you should be able to make the entry without a problem; one entry if it is just an adjustment to A/R or A/P. If you are adjusting A/R and A/P you will need to make two entries.

Good Luck.    Please mark this post SOLVED if I answered your question.

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