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05/24/2012 at 04:51PM PDT
Important Announcement! A planned system-wide upgrade will take place over the Memorial Day Weekend in the US (From Thurs, May 24, 2012 at 6 pm PDT thru Tues, May 29, 2012 at 5 am PDT). This includes QuickBooks, QuickBooks Payroll, Point of Sale, & Salesforce.com. This is only for US based products. This does not affect QuickBooks Online customers! During this time, you can shop, but can’t place orders online, activate products or update account info. We apologize for the inconvenience & thank you for patience while we improve our infrastructure to better serve you. International versions are unaffected. For more info, see our community discussion.
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07/13/09 11:27am PDT
Viewed by asker 07/13/09 1:01pm PDT

How do I invoice sales tax after the fact?

US QuickBooks Premier : 2009: Accountant

How do I invoice a net 30 customer for sales tax that should have been charged but wasn't? We found out after the fact that they were not exempt. They have already paid the invoice and boss doesn't want to change last month's books, or I could have just changed the tax code for the customer to reflect the tax and show it as unpaid

QB will not let me create an invoice in this month for sales tax ONLY, nor will it let me re-create the invoice, credit the sales amount and leave the sales tax amount untouched and outstanding. I'm frustrated!

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The solution

I would set up an other charge item and called it "Sales Tax Correction" and assign it to an expense account called sales tax adjustment. Make the item Non Taxable. For the amount put in the sales tax amount owed from the customer. Then you need to go into Vendor-Sales Tax- Adjust sales tax and increase the sales tax by the amount of the invoice. Make the adjustment account the same Sales Tax Adjustment. When you adjust the sales tax liability account after issuing the invoice it will zero out the amount in that account. Then you just receive the payment as normal.

PLEASE mark this answer as solved (click the button under the answer in the lower, right corner) or post additional questions. Thanks so much!!!

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