How can I fix an AP report that has JE's posted to the a/p. The bkpr posted je with a dr to exp and cr to a/p then used "write check" to post a portion of the check to a/p. Entries back to 2001.Tried to write 0 ck only jes show not ck posted.
Hi mpell and thanks for your question!
Let me restate your question just to be sure I understand. Your bookkeeper made journal entries for some of your accounts payable (bill payments, etc.) and used "write checks" for other accounts payable. Is that correct?
Either way works from a financial standpoint, but do you need your bank account to reflect these payments? Basically, can you tell me how you want your Accounts Payable Reports to look when finished?
Thanks!
There are hundreds of entries which makes the pay bills function from home page inoperable. When attempting to pay bill hundreds of entries from 2001 forward appear for selection. The bkpr uses write checks only for obvious reasons. The aged payable detail also reflects these entries. I need to write off the balances in the account - they are not accurate - I should have a zero a/p. Thought of creating a new a/p account and making it the default going foward and just entering the je to the old a/p to clear. This is a shortcut solution and not my first choice.
There are a couple of things you can do:
1. If you do not need to currently show all transactions for the last 8 years in QuickBooks, then you can archive older transaction by performing a "Clean Up Data." This will allow you to remove all transactions prior to a date you specify. You will still have access to this data by means of a backup, but it is a fairly quick way of removing at least some of the older bills that are still showing up.
2. You can delete the journal entries that were made and go through the "Pay Bills" function for all the outstanding bills that should show as "paid." This may affect your bank account reconciliations, however, so you may choose not to do this option.
3. Delete the bills that exist in QuickBooks which have corresponding journal entries. This will take the bills off the "Pay Bills" screen.
Unfortunately, there isn't a way to select multiple items to delete. If you choose #2 or #3 above, it will have to be done one by one.
I hope this helps. Best of luck to you.
