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05/24/2012 at 04:51PM PDT
Important Announcement! A planned system-wide upgrade will take place over the Memorial Day Weekend in the US (From Thurs, May 24, 2012 at 6 pm PDT thru Tues, May 29, 2012 at 5 am PDT). This includes QuickBooks, QuickBooks Payroll, Point of Sale, & Salesforce.com. This is only for US based products. This does not affect QuickBooks Online customers! During this time, you can shop, but can’t place orders online, activate products or update account info. We apologize for the inconvenience & thank you for patience while we improve our infrastructure to better serve you. International versions are unaffected. For more info, see our community discussion.
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SusanDavis
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02/13/07 3:35am PST

Getting around Multi-State payroll issues

I have read a couple of posts that indicate that multi-state payroll is not really something QB can handle. I'm wondering if there is a way around it.I have two states for a client - WA and OR. It is a contracting firm using Premier Contractor 2007.Each employee may work in each state within a single payperiod.Can I create payroll items for each state's various taxes, w/h and company contributions and then create two employee records for each employee - one for each state?Then I cut two checks for each employee in a pay period - one for each state's work.I think that would make W-2s come out right for each state. If not, I can print out 2 W-2s for each employee and then create a "combined" one. But I'm still wondering about SUI/SUTA. Can that also be handled this way.I can manually change the company contributions and employee deductions to account for wage caps.Am I missing something here, is this doable, or am I chasing rainbows?A second option would be me "selling the company on a payroll company solution" which I believe they would not be excited about. Unfortunately, either they didn't ask if QB can do multi-state, or QuickBooks didn't tell them it couldn't.Any help would be appreciated. I know others have said it can't be done, but I'm willing to consider a workaround if it's possible.

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02/13/07 8:02am PST

I'd say you're chasing a rainbow.

If you manage this very carefully, and de-select the various state and federal taxes on one of the employee records as you hit the wage limits, and compensate for under-withheld federal withholding, and combine the W2's (if that is required), you may be able to make this work.

However, wouldn't it be easier to find a payroll application that supports this case properly?

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02/13/07 12:53pm PST

I guess you are probably right. I'm going to call Tech Support just in case, but this is very frustrating.

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02/22/07 11:53am PST

Hello,

Did you have any help with tech support?

I believe you can handle the Multi-State Issue by creating an employee multiple times, once per state.

For example:
-(Joe Smith CA)
-(Joe Smith WA)
-(Joe Smith AZ)

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02/22/07 12:47pm PST

You can create payroll items for the pay in each state. EI - Salary Oregon, Salary Washington. I would not create a duplicate employee for each state. This screws up the FUTA calcualtions. You can make the payroll items only taxable to the specific states. The only issue is that Quickbooks will not calculate the state withholdings correctly. My client that did this had to manually calculate the state withholdings for the paychecks. I would check each state's rules concerning SUTA. In my client's situation, the entire pay was covered under one state's suta. (The state that the employee's and the company were residents in.)

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02/22/07 2:52pm PST

Hello,

This is true. This method you propose should not disrupt FUTA.
QuickBooks was not designed for multi states, but depending on your needs, either will work in different ways.

Thanks for the feedback!
:-)
-Kelly

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Hi, I am interested in trying this as we report all employees to one state for SUTA.
I set up a payroll item for NC wages, but did not see where I would designate it as only taxable to NC. Where is this done?

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