Fixing Item Limits in POS v 9.0 & QB Fin 2010 when Error Status Code 3181 occurs during Fin Exchange
Now during Fin Exchange errors occur. Status code 3181. Max # of list items. How do I increase my maximums? Where?
70
275
c8QMosi_Wr4kAbacfA8pyY
14 Replies
ruthperryman
Questions asked: 3
Questions answered: 1324
Points earned: 2797
Questions answered: 1324
Points earned: 2797
Intuit Solution Provider
Intuit has teamed with a network of Intuit Solution Providers to deliver the personalized and professional services growing businesses need. Get help with finding the right solution, implementation, customization, integration, education, IT and accounting
Advanced Certified ProAdvisor
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks experts.
Certified ProAdvisor
Certified ProAdvisors have successfully completed an extensive and rigorous QuickBooks certification program.
Allstar
Advisory council of community power users.
ProAdvisor
Members of the QuickBooks ProAdvisor Program
Certified ProAdvisor - ES
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient Enterprise Solutions experts
Certified ProAdvisor - POS
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks POS experts
01/24/11 9:49am PST
Your problem is with QuickBooks financial. Pro and Premier have a 14,500 list maximum. You can merge/delete your items in QuickBooks financial so you're back under the list max, or upgrade to QuickBooks Enterprise.
To help keep this from happening in the future, change your POS preferences so you're only sending over detailed information for customer charge accounts. Go to Edit > Preferences > Company> Financial and choose "Detailed items descriptions sent for customer charge account transactions only".
Visit us for free trials and our price list for QuickBooks Enterprise and QuickBooks Point of Sale.
02/09/12 9:33am PST
I did as directed and still got the same message. Is there anything else I can do?
ruthperryman
Questions asked: 3
Questions answered: 1324
Points earned: 2797
Questions answered: 1324
Points earned: 2797
Intuit Solution Provider
Intuit has teamed with a network of Intuit Solution Providers to deliver the personalized and professional services growing businesses need. Get help with finding the right solution, implementation, customization, integration, education, IT and accounting
Advanced Certified ProAdvisor
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks experts.
Certified ProAdvisor
Certified ProAdvisors have successfully completed an extensive and rigorous QuickBooks certification program.
Allstar
Advisory council of community power users.
ProAdvisor
Members of the QuickBooks ProAdvisor Program
Certified ProAdvisor - ES
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient Enterprise Solutions experts
Certified ProAdvisor - POS
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks POS experts
02/10/12 8:05am PST
Unfortunately, changing your preferences doesn't fix the past it only fixes the future and you've already hit your list limits.
You either need to reduce the number of existing items and/or customers in QuickBooks, usually by shrinking the file, or upgrade to Enterprise.
Visit us for free trials and our price list for QuickBooks Enterprise and QuickBooks Point of Sale.
02/10/12 10:38am PST
I have cleaned up all sales receipts before 2011. I know that I don't have over 14000 receipts in 2011. How do I shrink it?
ruthperryman
Questions asked: 3
Questions answered: 1324
Points earned: 2797
Questions answered: 1324
Points earned: 2797
Intuit Solution Provider
Intuit has teamed with a network of Intuit Solution Providers to deliver the personalized and professional services growing businesses need. Get help with finding the right solution, implementation, customization, integration, education, IT and accounting
Advanced Certified ProAdvisor
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks experts.
Certified ProAdvisor
Certified ProAdvisors have successfully completed an extensive and rigorous QuickBooks certification program.
Allstar
Advisory council of community power users.
ProAdvisor
Members of the QuickBooks ProAdvisor Program
Certified ProAdvisor - ES
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient Enterprise Solutions experts
Certified ProAdvisor - POS
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks POS experts
02/10/12 11:46am PST
The problem isn't with the number of transactions, it's the number of items and/or customers.
Unfortunately, cleaning up old sales receipts doesn't reduce the number of items or customers. It does, however, make it possible to delete items and customers that no longer have associated transactions in QuickBooks. But you still have to go in and delete them.
Visit us for free trials and our price list for QuickBooks Enterprise and QuickBooks Point of Sale.
ruthperryman
Questions asked: 3
Questions answered: 1324
Points earned: 2797
Questions answered: 1324
Points earned: 2797
Intuit Solution Provider
Intuit has teamed with a network of Intuit Solution Providers to deliver the personalized and professional services growing businesses need. Get help with finding the right solution, implementation, customization, integration, education, IT and accounting
Advanced Certified ProAdvisor
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks experts.
Certified ProAdvisor
Certified ProAdvisors have successfully completed an extensive and rigorous QuickBooks certification program.
Allstar
Advisory council of community power users.
ProAdvisor
Members of the QuickBooks ProAdvisor Program
Certified ProAdvisor - ES
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient Enterprise Solutions experts
Certified ProAdvisor - POS
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks POS experts
02/10/12 12:43pm PST
Yes that's a part of it. Names can hit a limit too, though.
Visit us for free trials and our price list for QuickBooks Enterprise and QuickBooks Point of Sale.
02/10/12 12:53pm PST
Why does it say too many sales receipts if there is too much inventory. I do not have any customer names in my files.
02/10/12 4:56pm PST
Pressing F2, while in QB, will bring up a window showing (lower right) the number of total items being used.
14,500 total items is the limit in pro/premier editions.
Richard
ruthperryman
Questions asked: 3
Questions answered: 1324
Points earned: 2797
Questions answered: 1324
Points earned: 2797
Intuit Solution Provider
Intuit has teamed with a network of Intuit Solution Providers to deliver the personalized and professional services growing businesses need. Get help with finding the right solution, implementation, customization, integration, education, IT and accounting
Advanced Certified ProAdvisor
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks experts.
Certified ProAdvisor
Certified ProAdvisors have successfully completed an extensive and rigorous QuickBooks certification program.
Allstar
Advisory council of community power users.
ProAdvisor
Members of the QuickBooks ProAdvisor Program
Certified ProAdvisor - ES
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient Enterprise Solutions experts
Certified ProAdvisor - POS
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks POS experts
02/10/12 1:17pm PST
You said your error was:
Status code 3181. Max # of list itemsThis means you have too many items, not too many sales receipt. I'm sure the sales receipts are what caused the problem, but deleting them doesn't solve the problem.
Deleting sales receipts do not also delete the items associated with the receipts, and absolutely shouldn't.
Visit us for free trials and our price list for QuickBooks Enterprise and QuickBooks Point of Sale.
02/13/12 10:29am PST
So what else do I need to delete? Inventory items? I cannot afford the enterprise.
ruthperryman
Questions asked: 3
Questions answered: 1324
Points earned: 2797
Questions answered: 1324
Points earned: 2797
Intuit Solution Provider
Intuit has teamed with a network of Intuit Solution Providers to deliver the personalized and professional services growing businesses need. Get help with finding the right solution, implementation, customization, integration, education, IT and accounting
Advanced Certified ProAdvisor
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks experts.
Certified ProAdvisor
Certified ProAdvisors have successfully completed an extensive and rigorous QuickBooks certification program.
Allstar
Advisory council of community power users.
ProAdvisor
Members of the QuickBooks ProAdvisor Program
Certified ProAdvisor - ES
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient Enterprise Solutions experts
Certified ProAdvisor - POS
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks POS experts
02/13/12 10:56am PST
You need to delete or merge your items.
You can't delete them unless they haven't been used in a transaction, and inactivating them doesn't shrink your item list.
Visit us for free trials and our price list for QuickBooks Enterprise and QuickBooks Point of Sale.
ruthperryman
Questions asked: 3
Questions answered: 1324
Points earned: 2797
Questions answered: 1324
Points earned: 2797
Intuit Solution Provider
Intuit has teamed with a network of Intuit Solution Providers to deliver the personalized and professional services growing businesses need. Get help with finding the right solution, implementation, customization, integration, education, IT and accounting
Advanced Certified ProAdvisor
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks experts.
Certified ProAdvisor
Certified ProAdvisors have successfully completed an extensive and rigorous QuickBooks certification program.
Allstar
Advisory council of community power users.
ProAdvisor
Members of the QuickBooks ProAdvisor Program
Certified ProAdvisor - ES
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient Enterprise Solutions experts
Certified ProAdvisor - POS
These ProAdvisors have successfully completed extended training, distinguishing themselves as highly proficient QuickBooks POS experts
02/13/12 11:44am PST
Latest post
Change the name oif the item you want to merge so it exactly matches the name of the item you want to merge it with.
I'd back up your file before doing this because while it's really easy to merge, it's extremely difficult to unmerge.
Visit us for free trials and our price list for QuickBooks Enterprise and QuickBooks Point of Sale.
