We enter the payments to multiple vendors all under one journal entry. Why is it when we enter the payments and also the vendor
's name under NAME, it does not appear as payment in vendor center. So when we look up payments to that vendor it does not show up.
Any idea what we are doing wrong, or quickbooks does link it.
.
The A/P link in QB for matching bills and payments is between Enter Bills and Pay Bills. Your JE should appear in the Vendor Center as type General Journal.
I am not clear as to why you are using a JE for this. The link below is to a question on paying multiple vendors on one check. See if this is helpful to you.
Sorry, I think I didn't explain the question well.
Lets say we write 15 checks manually during the month. Then at the end the month our accoutant comes in and enter them in QB. They way she does it is by JE all on one screen (not 15 seperate JEs), but she selects the name of the vendor in vendor column in JE screen, QB gives you that option to select the name of the vendor in JE screen. But then if you go to the vendor center, these payments and check numbers do not show up
Shawnt,
It is just a quirk of QuickBooks that you can only enter one AR or AP line on a Journal Entry. If you would enter separate Journal Entries for each check, they would all show up. But if you are going to do that, why wouldn't you just enter the 15 manual checks? That would be the best way to do this in the first place.
Accountants (generally speaking) use journal entries for everything.
QuickBooks uses the transaction forms (Write Check, Make Deposit, Transfer Funds) to post the same transactions using a different 'view'.
Show your accountant how to enter the checks in the Write Check window, or register.
Then, they will show up in the Vendor Center.
I suggest that you post the checks and deposits and reconcile your bank statement in QuickBooks before your accountant comes in to review and adjust your file.
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Laura D
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Although it is correct that you cannot have more than one j/e line using a/p or a/r in any single journal entry, this is not the issue here.
The issue is with how QuickBooks 'links' those names in a multi-line journal entry.
Basically, the vendor/customer centers and reports do not flow well if you use more than one name per journal entry.
This is a simple answer to a complicated limitation of the system.
Hope this helps,
Laura D
