Donation show up as debits - why?

How do you record the donations as they come in? On a sales receipt or in some cases, a payment from a donor who has made a pledge? Do you sometimes enter the donations on a deposit slip without using the sales receipt or the Receive Payment screen?

Are you current on your bank reconciliations, and did you have any problems reconciling the deposits to the bank statements?

Am following the onscreen Tutorials, which told me to enter donations (non-dues) via Sales Slip. Have not used the Pledge method yet. Therefore, these incomes/donations are showing up in my checkbook register as "Payments"., They appear in the debit column, as if I paid something out to someone, and not in the income (deposits) column, as in money coming in. I am designating each as "Undeposited Income". Then, I go to the bank and make a deposit. I can't find where to UNdesignate these entries as not undeposited income, which is where I think my error lies.

Therefore, I entered the deposit/s manualy in my checkbook register. Now, the total goes back to what it was before any of these entries (which makes sense - a plus and a minus cancel each other out.) .

Note: I just got my QB program and am entering info for this whole past year; using Jan 1 2008 as start date. Fortunately, we are very small, have not collected very much income and have written only 5 checks. All payments to utilities, etc. are doen either electronically, or by check card.

Cannot reconcile checkbook using QB until I figure out how to correcty enter deposits/income. (Statements have been correctly reconciles manually.)

Have you solved that problem. I am having the same issue. Thanks in advance for any help you can provide.

Okay, if you are entering donations via the Sales Receipt form, take another look at the item that you are using for donations, and make sure that the item is posting to an income account.  If it's going in and out of the checking and you're using the sales receipt, then the item on the sales receipt is tagged to the wrong type of account.

QuickBooks gives you the option to post into an Undeposited Funds account if you use a separate Sales Receipt for each donor.  This is because you may receive several donations in one day, and will record them on one daily deposit slip that you take your bank.

At the end of the day, after you've filled out your deposit slip, you can click on Banking>Make deposits, and a window will come up that shows the donations received that day.  You can check them off, and they will transfer to the deposit screen, and the total on that screen should equal the actual total on the deposit slip you'll take to the bank.

If you don't want to use the Undeposited Funds, click on Edit>Preferences>Sales and Customers>Company preferences and unclick the box that instructs QB to "Use undeposited funds as deposit default account".  Then, when you go back into Sales Receipt, at the bottom of the screen, you can select the account that you want your deposits to go into.

Chanfgng this preference will not affect those transactions already posted to Undeposited Funds.  Because you have begun to make deposits directly into your check register, you can either:

Delete those deposits from your check register (if you've not already done a bank rec) and then use the Make a Deposit and select the sales receipts that you will see in the Undeposited Funds window, one by one, to match each deposit that actually cleared the bank

Or, you can leave those deposits that you made into your check register, go into Make a Deposit, select all the sales receipts that you've already recorded in your check register, and when they transfer over to the Make Deposit screen, skip a couple of lines after the last item on the deposit, and on a new line, choose the donations income account, and put in a negative amount that will zero out the deposit.

Let me know if this solves your question or if you need further clarification.

Thanks

Joyce