I need to close a group of old invoices against appropriate credits to clear out the open invoice report. How do I go about doing that other than one at a time. How do I prevent any impact on my account balances?
The way to clean up open payments & credits will depend on which year of QB you're using so I created a video to demonstrate the process or you. There is not impact on account balances since you're just applying transactions already entered to an open invoice.
http://screencast.com/t/rs63Jo...
PLEASE mark this answer as solved or post additional questions. Thanks so much!!!
Michelle L. Long, CPA, MBA
Author of the book: Successful QuickBooks Consulting
Advanced Certified QuickBooks ProAdvisor
National Trainer for Intuit Accountant Trainer/Writer Network
The answer I received, i.e. a video to demonstrate how to respond to my question, did not play. In effect I did not get a usuable answer to my question. Your additional help will be appreciated.
I'm sorry you couldn't play the video--you need to download the flash player.
I see you have QB 2007, you need to go through them one at a time to do it. Go into Receive payments, select the Customer:job, click on Discounts/Credits and select the credits you want to apply. You're only linking the transactions so there is no impact on the account balances.
PLEASE mark this answer as solved or post additional questions. Thanks so much!!!
Michelle L. Long, CPA, MBA
Author of the book "Successful QuickBooks Consulting: The Comprehensive Guide to Starting and Growing a QuickBooks Consulting Business"
Advanced Certified QuickBooks ProAdvisor
National Trainer for Intuit Accountant Trainer/Writer Network
MLongConsulting.com
Huge dilemma for me. Hope you can help. The past bookkeeper did not post several payments to invoices. The owner would make copies of checks and then cash them so that he could use them for expenses during the week. Well she never kept up with the copies so nothing ever got posted. We know these invoices are paid we do work for these contractors on a regular basis, so my question finally is....HOW do i clean up AR. How can I post a payment without a actual check even though we know it has been paid?
