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04/19/2013 at 09:23AM PDT
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br223
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09/16/11 6:46am PDT
Viewed by asker 09/16/11 9:10am PDT

Bonus

Can I give our employees a bonus without taking taxes out?

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09/16/11 6:52am PDT

No.  You must withhold at either their regular withholding rate or a straight 25%, as well as FICA & MC.

"How you withhold on supplemental wages depends on whether the supplemental payment is identified as a separate payment from regular wages."

"Supplemental wages identified separately from regular wages.   If you pay supplemental wages separately (or combine them in a single payment and specify the amount of each), the federal income tax withholding method depends partly on whether you withhold income tax from your employee's regular wages.

  1. If you withheld income tax from an employee's regular wages in the current or immediately preceding calendar year, you can use one of the following methods for the supplemental wages.

    1. Withhold a flat 25% (no other percentage allowed).

    2. If the supplemental wages are paid concurrently with regular wages, add the supplemental wages to the concurrently paid regular wages. If there are no concurrently paid regular wages, add the supplemental wages to alternatively, either the regular wages paid or to be paid for the current payroll period or the regular wages paid for the preceding payroll period. Figure the income tax withholding as if the total of the regular wages and supplemental wages is a single payment. Subtract the tax withheld from the regular wages. Withhold the remaining tax from the supplemental wages. If there were other payments of supplemental wages paid during the payroll period made before the current payment of supplemental wages, aggregate all the payments of supplemental wages paid during the payroll period with the regular wages paid during the payroll period, calculate the tax on the total, subtract the tax already withheld from the regular wages and the previous supplemental wage payments, and withhold the remaining tax.

  2. If you did not withhold income tax from the employee's regular wages in the current or immediately preceding calendar year, use method 1-b above. This would occur, for example, when the value of the employee's withholding allowances claimed on Form W-4 is more than the wages.

Regardless of the method you use to withhold income tax on supplemental wages, they are subject to social security, Medicare, and FUTA taxes."

http://www.irs.gov/publication...

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09/16/11 12:57pm PDT
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Adding to Memere's answer which is right on, if you want to give a flat amount as a bonus you can "gross it up". This would apply the correct taxes, but you would pay all of it instead of just the employer side. If you are using Intuit Payroll, you can check the box in the Paycheck Detail window that says "Enter net/Calculate gross", to do this.

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