Billing multiple jobs on one customer invoice??

I figured it out by accident!!! For anyone else struggling with this....all you have to do is enter the time and expenses for one job and save the invoice. Once you save the invoice, you can add time/expenses for other jobs. I kept trying to add the time/expenses for multiple jobs without saving the invoice after each job.

I tried this, but when I ran reports to verify that the invoice posted to several jobs, it was not correct; it posted to the last job when the invoice was last saved. Am I doing something wrong?
Pam

You write "...I don't want to send a customer 3 invoices for one project!! "
Have you looked into using a customer statement instead of sending multiple invoices? You can choose one statement per customer which will show all invoices, payments, and balance due within the time period chosen. You can choose to show invoice line detail on the statements.
Trying to put multiple jobs on one invoice is likely to mess up your job costing.

I've tried this, but I cannot get as much detail or flexibility on the statements. My boss is very picky about how the invoices appear to the client. Are there any tricks to make the statement line items appear exactly as you want? Any help you can provide is greatly appreciated. Pam

The customization of the Statement is fairly limited. Since a Statement is basically a report of invoices, payment and balance have you tried customizing a report? A Customer Balance Detail report filtered to show Items and Memo [this shows the item description from the invoice rather than Item Description which shows the description from the item setup] should give you more detail than the Statement.
Try this out and see if does what you want.

Sounds like you want a 3 tier system. ie
Customer / project / subtask. QB isn't set-up for that.

Quickbooks handles a 2 tier system, ie
Customer / job (what you're calling project).

To squeeze in your 3rd tier (sub-task), use seperate items on the invoice (from the item list).

Then create a seperate invoice for each job (project), not for each subtask.

Print a statement for the customer. The statement will show all transactions.

The transactions will be grouped, by the seperate jobs(projects).
If customer needs details (ie subtask), they can refer to the details on the invoices.

Your boss will have to understand you'll need to work within the limitations of quickbooks.

It is rather convoluted, but for now what you can do is change the job on top of the invoice and add the time and expense billing one at a time. This works easily if you don't have to reference the job by name.

When you save the invoice, switch it back to your customer, not their individual jobs.

Then, in order to make the reports come out somewhat correctly, you will need to create  general journal entries to apply the income appropriately to each job. This is not an ideal solution by any means, but it is as close as you can get with QuickBooks currently.