What is a good way for an auto repair shop to enter parts bought and then sell them on the invoice. As of right now I enter the bill for the part I bought and then select billable to a specific customer. When it comes time to invoice I select "Add time/cost" and individually select my parts. Once they are placed on the invoice I manually change the purchase price to the marked up amount of my choosing. Is this the correct or a good way to go about this?
Your spending alot of up front time entering all of the bills. It should work, but I enter the invoice, then when I enter the bill, I make it unbillable. This sends the part directly to cost of goods & I can enter the invoice even if I don't have time to enter all of the bills.
I'm in the same boat, I've learned the difference between creating an invoice (something that is NOT paid in full at the end of the job), versus a receipt (one that IS paid in full at the end of the job). A bit off-subject, but valuable information, to me anyway.
So, I am entering all of 2011 receipts one at a time, creating the item (part) as I go. This is also creating/building the item list, as well as the customer list. Each one (item and customer) gives you the option to enter the [new] part/customer as a "quick entry", or more detailed. It takes more time, but I use the detailed entry, so I get as much info in there the first time around and will have easy access if a customer asks me what I did to thier car last year.
Hope this helps. We all have something to learn each and every day.
