I am starting a payroll practice and need to invest in new equipment. What type of printer should I buy in order to print paychecks (and other checks) fairly quickly and economically? (Reliability is key here....)
I also want to be able to print large accounting reports so that several pages are captured on each piece of paper. (i.e. year end payroll reports, etc.)
Thanks!
I can not recommend any particular printer but I can recommend it be a laser printer, not ink jet. Ink jet printed pages smear if they get a drop of moisture on them. Not good for checks.
Get two printers; one for printing and one for checks. Your check printer should have MICR ink. I have used G7ps.com with great results.
Marc Barnes
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You don't need MICR ink unless you are printing the check routing and account info on completely blank security stock. You only need a regular laser printer if you are printing checks on preprinted check stock. I got a new, wireless, duplexing, 33 pgs per minute, B&W only printer and it is great with QB. The only caveat is, one of my clients ordered Delux check stock through their bank. The stock was printed on an older press, I learned, that doesn't fuse the ink. My printer would cause the check's preprinted info to ghost across the page length. Delux provided a reprint at no cost and said they would put in a note in the customer's file to use the newer press. I can't believe I was the only customer to have this issue.
If you are starting a payroll practice, are you really going to have check stock from all the companies you deal with? We have 45 clients and don't have check stock for any of them(don't want it). The printer is always loaded and I can print checks for any client at any time. If you are printing checks on blank stock, use the MICR ink, unless you don't like keeping clients.
Marc Barnes
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Thank you everyone for all the great feedback---I will take all the advice I can get!
Marc when you print payroll checks does the payroll information print at the same time as the bank MICR information? (I met with someone last week who told me that he has to run his checks through twice--once for the bank info, and again for the check info. ??)
Does QB payroll allow you to upload a Company logo (if the client wants that) or a scanned signature? If so would I need to invest in a particular piece of equipment to handle the scanning?
Thanks so much everyone!
Lisa335-
QB requires check stock with the bank routing and account numbers already printed. A third party software product would be required if you want to print the bank information on blank check stock.
My understanding is scanned signature capability is coming in QB 2010.
I hope this helps. Let us know by marking this post as "Solved" or "Helpful",
or post back with more information.
Thanks.
