deposits and invoices

Go to Receive Payments, enter the customer, and the invoice will show on the screen. At the bottom, you'll see a tab for Discounts and Credits. Select that to apply the previous payment to the invoice.

Hope this helps. If so, please mark Solved or Helpful. If you need additional information, please reply with a Comment.

THE DEPOSIT WAS NOT FOR A CERTAIN CUSTOMER. WE HAVE APARTMENTS THAT WE RENT TO CLIENTS. WE CREATED INVOICES FOR HOW MUCH WE SHOULD RECIEVE BUT WE NEVER REALLY RECIEVE THAT MUCH. SO THE PAYMENTS COME FROM CERTAIN PEOPLE BUT IT ALL IS POSTED TO THE "RENTAL" INVOICE FOR WHICH EVER LOCATION THAT PERSON IS AT FOR THAT MONTH.

SO HOW DO I LINK THE PAYMENT TO THE "RENTAL" INVOICE AFTER THE PAYMENT WAS ENTERED INTO THE "RECORD DEPOSITS" SCREEN BEFORE THE INVOICE WAS CREATED. (THE PAYMENT WAS NOT ENTERED INTO THE RECIEVE PAYMENT SCREEN)

Change the info on the payment itself then. Change the account to Accounts Receivable, and enter the name that the invoice was created under. Then you can apply the payment to the invoice as I said above.

IT IS TELLING ME THAT "YOU CANNOT USE MORE THAN ONE A/R OR A/P ACCOUNT IN THE SAME TRANSACTION" THERE ARE 4 A/R TRANSACTIONS

SORRY, LAST ANSWER DID NOT COME THRU. COULD YOU RESEND

In that case, you'll have to use a clearing account, and then individually do a JE for each one so there's only one AR account in the same transaction.