Stop setting up Employees name twice for reimbursements
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Stop recommending that folks should be setting up Employees as any other name, too!
Please, those who are trying to answer questions on this forum, STOP making the recommendation to set up employees as another version of their name, or as a vendor, or whatever. This leads to errors, confusion, and worst of all, 1099-Misc gets issued sometimes.
All you need to do to reimburse an employee for something is use Write Check. Use the name of the employee - that's why it's there.
Look at the Payroll Center, the Transactions tab, for the Nonpayroll transactions category. This is where you will see the reimbursement checks listed.
Thanks for your help here, but let's reduce the chaos and not contribute to it.
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Most of us have learned that there often are multiple ways to accomplish the same task in QuickBooks. The availability of options doesn't make one the only "correct" way to accomplish the task, with the other options being wrong.
There is no need to try to discourage the posting of solutions you may not select as the best option. Use what you think is best, but let's not discourage the expression of the options. Who knows? You may learn something. I know I often do.
Here's to reducing chaos..
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Rather than come up with a potentially bad workaround, I wanted to point out there are a lot of provisions in QB that many users haven't explored or even noticed.
The basic functions in QB are the best place to start when using QB. Use the basic functions and provisions, before coming up with workarounds.
Offering that employees MUST be set up as vendors in order to reimburse them is the wrong answer.
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I agree, the best solution is often right in help section. Sometimes answers may work but are often not the best option.
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Baldy, I can't mark your answer as the best, because you posted a comment, not an Answer!
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I guess my company must be pretty "old fashioned" but we use accrual accounting. Since almost all of the Employee expenses are re billed to our customers, there was an issue of matching revenues and expenses in the proper reporting periods.
Using the "Write Checks" function was not a good selection since the expense is recorded based on the check date. We needed to record the expense in the period it was incurred. In most cases this was about 15 days before the check was created.
That is why we set up the Employees as Vendors, so we could enter bills, so we could put the expense in the correct accounting period. You can't do that with the "Write Checks" feature without manipulating check dates.
If you are a straight "cash basis" taxpayer, then you should be able to use the "Write Checks" function with no problem.
I apologize for any confusion I may have caused. "Accrual" accounting is often overlooked in QuickBooks. But in some cases, you may need to use it instead of the "cash basis".
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Darn it! I closed my question without telling you--Thanks! I went to double check my % rates (in the set up window) and I remembered that I sent the first quarter in with the wrong rate and they sent us a notice telling me that we owed a little bit more because we used the wrong rate, but I changed the rate to the new one without thinking!!
You would think that I would have looked at that to start with and remembered! DUH. :) Thanks for helping me slow things down and finding the issue. I hope you have a nice day!
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I'll second that!