POS & Rental Business

If you are referring to rental of equipment i would make all of your items non-inventory items and you could still assign sales prices as the rental price per day.

Another suggestion - If you have different rental rates for day/ week/ month, you may want to look into the "Style" feature.

I guess I'm wondering why you are using POS for a rental business. Are there too many assets to use QB Pro or Premier?

If I make my items non-inventory items ...i'm still going to be able to track on hand Qty?

Thank you very much

Yes it's a large inventory and I would like to use the barcode to manage it. We charge per day ,and we require 50% deposit. Would you please explain me how can I use the "style feature"specially when the customer returns the item.

Thank You!!

No, you will not be able to track quantity on hand for rental equipment using them as non inventory items. For tax purposes they are not inventory items but rather fixed assets and should be recorded as such in QB financial. There is not a good way that I know of to tell in POS if you have the rental item out. I suppose a solution would be to class them as inventory items with a zero cost and a quantity,and then when they are returned do a receiving voucher to put them back in stock.

There is a description of how to use POS for a rental business in the POS Help. Open help, choose the Index tab, then type in rental tracking. This will be a somewhat involved process, and as another post states, the rental "inventory" will also need to be shown as a fixed asset in QB. If you use anything other than zero as cost in POS, I believe your total inventory on QB balance sheet will fluctuate as assets are rented, which is not correct.

Consider hiring a certified POS advisor to aid in your setup.

Here is the kb article for setting this up in POS. Wish it was this easy for QB:

To process rental equipment transactions:
Create an inventory item to represent the equipment. Use a cost of zero, a price of zero and a quantity equal to the number of units the company owns.
Create a non-inventory item called Deposit on Equipment and assign a price of zero.
Create a non-inventory item called Rental Fee and assign a price of zero.
Create a receipt with the inventory item representing the equipment being rented on the first line and the Deposit on Equipment item on the second line. While the first line should reflect a price of zero, the second line should reflect the amount of the deposit being made.
Record the receipt, taking the payment by credit card, check or cash as is appropriate.
When the equipment is returned, locate receipt which was created to reflect the deposit on the equipment and reverse it, thereby making the refund to the customer. If the deposit was placed using a credit card, the reversing process will automatically refund the amount on the credit card. The reversal of this receipt also places the equipment back in inventory so it may be tracked properly.
Create a receipt using the non-inventory item called Rental Fee and enter the appropriate amount for the rental charge. Accept payment.