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dbtack
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New Member
11/20/09 10:28pm PST
Viewed by asker 06/23/10 8:43pm PDT

How do I record and refund business expenses paid for from personal checking and credit card accounts?

I used my personal checking account to pay for my LLC fees & business licenses prior to opening my business checking account. I also have one expense on my personal credit card.

How do I record this information in QuickBooks and how do I record refunding my personal accounts back?

Since I have not made any money yet, should I transfer money from my personal account into my Owner's Equity account as a loan to cover these costs and then pay myself back when I'm able to? 

I'm using SimpleStart 2010 Free version.

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11/30/09 4:30pm PST

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06/04/10 7:29am PDT

I would like to also know the answer to this question

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06/22/10 10:38am PDT

Hi dbtack,

The answer will depend on the entity of the business.  Entity - Sole Proprietor, LLC and how taxed, C or S Corporation.  When you say "refund" your personal account - did you receive a refund or are you talking about reimbursing?

Laura Kaniuk - LJK Bookkeeping Services

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06/22/10 9:28pm PDT

I have an LLC. When I say "refund", I mean paying my family/personal VISA and checking accounts back for monies spent paying for LLC fees, business licenses, marketing, and seed money.

I keep reading that one needs to keep business expenses and personal expenses separate, but I had to start somewhere and I set all this up before I set up my checking account. I know that was the wrong order, but that's the way I did it, so now I need to "fix it" as far as my book keeping goes.

Thank,
Alisa - www.dbtack.com

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The solution

Hi dbtack,

You are doing fine, Alisa.  What you did is what a lot of people have done.  Its hard when starting out.  You can do a journal entry for these transactions.  Debit the apprpriate Expense Account and Credit Member Contribution for purchasing items with personal funds.  To pay yourself back, you  can use the Write Check feature and write yourself a check.  In the Account field, select Member Draw.  Both Member Contribution and Member Draw are Equity Accunts in the Chart Of Account.

Laura Kaniuk - LJK Bookkeeping Services

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