Job Costing Non-Inventory Stock Items?

On the purchase transaction you select the customer:job on the line entries where you identify what is being purchased or paid for or acquired. You can mark it billable if it is directly invoiced to the customer, or invoiced with markup. Otherwise, by having no checkmark in the column (for Not Billable) you have linked the cost to the customer:job and now this expense will show on reports. If you use items, this will show on those reports.

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I guess I should have elaborated a little more. The company that I work for is a Welding and Fabrication company. The majority of our invoices are lump sum, not "Time and Material". The problem I am having is trying to job cost items that are not directly billed to our customers. An examble would be our welding supplies. We usually purchase these items in bulk, they are not purchased for a specific job. I would like to find a way to be able to cost these items to the jobs that they are used on. I think that the inventory function would be the best to use, but how do I cost them out without billing the customer? Any suggestions would be helpful!!

I am a dirt contractor and am trying to find a way to do this as well with bulk items and dirt we "make" ourselves. so far, the only way I have found is to enter a vendor as "materials" or job cost, and as we truck the dirt, enter our cost in the bill and on the customer:job, put the job # then on the next line 0.0 it out. Another way I have found for our purchased materials (base, bulk water, culverts, etc) I enter the bill, then as it is pulled out I go back in to that bill and break down the amounts we used on that job on a per line bases. Its a pain. so anyone have an easier way?

I am a contractor and i dont see how to enter a bill. pay it for say drywall mud or any materials for a specific job and be able to track them for the expenses fof that job, materials dont seem to be there of the list of choices.

There really isn't a good way to do this in quickbooks.  You could stock the inventory and "adjust quantity on hand" which transfers the cost of goods from your inventory asset account to a job you specify.  For instance you could say 3 pipes, and 2 brushes were used on Job XXX.  The problem is you need to be in single user mode to be able to do this which is unnacceptable for most people.

Several work arounds are mentioned on the quickbooks knowledge base and in various publications using non-inventory items and bills to apply the costs to jobs.  I could point you in that direction if you are still looking for an answer to this problem.  We are currently in the same position as a contractor who stocks items that turn over very quickly into job costs.

When you purchase materials for a job, whether using the Expenses tab or Items tab, you select the customer name, even if you aren't billing it to them. That is how you track that this cost is for that job.

If you don't find what you need in a list, that's because YOU are supposed to finetune the lists. This is your company file, your data needs are not the same as everyone else's, it's for you to create the things you need to track. Create a new account in the chart of accounts, create a new Item, whatever you need.

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